Executive Assistant To Director

Elite HR Services; Ahmedabad District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Elite HR Services in Ahmedabad District, Gujarat, is seeking an experienced Executive Assistant to support the Chairman with day-to-day schedule, meetings, and travel arrangements. You will independently track tasks with owners and deadlines, follow up across units, and prepare MIS reports and summaries for the Chairman, while handling confidential documents.

The role requires strong English, advanced MS Office, ERP familiarity, and willingness to travel to Tamil Nadu and Gujarat units.

Qualifications

• Bachelor's degree required (Engineering, Commerce, or Business Administration preferred).
• 3 to 5+ years of experience as an Executive Assistant / Personal Assistant to senior leadership, ideally in a manufacturing or industrial setup.
• Excellent written and spoken English.
• Advanced proficiency in MS Excel, Word, and PowerPoint; comfortable with Outlook/calendar management.
• Hands-on experience with task/project management tools (MS Planner, Trello, Asana, Notion or similar).
• Technically inclined comfortable working with ERP systems, reporting dashboards, and general office technology.
• Strong organizational skills with the ability to manage multiple priorities and deadlines independently.
• High discretion, ownership, and follow-through; able to work with minimal supervision.
• Willingness to travel occasionally to Tamil Nadu and Gujarat units.

Responsibilities

• Manage the Chairman's day-to-day schedule, meetings, correspondence, and travel arrangements.
• Record all tasks and action items assigned by the Chairman to respective Business Heads in a centralized tracker, with owners and deadlines.
• Independently follow up with Business Heads across both units for task status, without reminders.
• Escalate delays or roadblocks proactively and flag priorities that need the Chairman's attention.
• Prepare MIS reports, status dashboards, and meeting summaries for review by the Chairman.
• Draft, format, and proofread correspondence, presentations, and internal communications.
• Coordinate logistics and communication between the Chairman's office and the Tamil Nadu and Gujarat manufacturing units.
• Organize and minute management review meetings; track follow-up actions to closure.
• Maintain confidential records, filing systems, and documentation with discretion.
• Support ad-hoc administrative, technical, and coordination requirements.

Skills

Executive support

Communication

Organizational skills

English proficiency

Multi-tasking

Education

Bachelor's degree

Tools

MS Planner

Trello

Asana

Notion

Job description

Role & responsibilities

• Manage the Chairman's day-to-day schedule, meetings, correspondence, and travel arrangements.
• Record all tasks and action items assigned by the Chairman to respective Business Heads in a centralized tracker, with owners and deadlines.
• Independently follow up with Business Heads across both units for task status, without requiring reminders from the Chairman.
• Escalate delays or roadblocks proactively and flag priorities that need the Chairman's attention.
• Prepare MIS reports, status dashboards, and meeting summaries for review by the Chairman.
• Draft, format, and proofread correspondence, presentations, and internal communications.
• Coordinate logistics and communication between the Chairman's office and the Tamil Nadu and Gujarat manufacturing units.
• Organize and minute management review meetings; track follow-up actions to closure.
• Maintain confidential records, filing systems, and documentation with discretion.
• Support ad-hoc administrative, technical, and coordination requirements as they arise.

Requirements

• Bachelor's degree required (Engineering, Commerce, or Business Administration preferred); MBA is an advantage.
• 3 to 5+ years of experience as an Executive Assistant / Personal Assistant to senior leadership, ideally in a manufacturing or industrial setup.
• Excellent written and spoken English.
• Advanced proficiency in MS Excel, Word, and PowerPoint; comfortable with Outlook/calendar management.
• Hands-on experience with task/project management tools (e.g., MS Planner, Trello, Asana, Notion, or similar).
• Technically inclined comfortable working with ERP systems, reporting dashboards, and general office technology.
• Strong organizational skills with the ability to manage multiple priorities and deadlines independently.
• High degree of discretion, ownership, and follow-through; able to work with minimal supervision.
• Willingness to travel occasionally to the Tamil Nadu and Gujarat units as required.