Executive Assistant

Enjobs.net; Thane; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Enjobs.net in Thane, Maharashtra, seeks an Executive Assistant to support the Managing Director and VP of Sales with strategic, operational, and administrative activities. The successful candidate will coordinate priorities, manage calendars, travel, and meeting logistics, and serve as a trusted partner.

Responsibilities include preparing presentations, MOMs, MIS reports, dashboards, and business correspondence; tracking action items; liaising with department heads and external stakeholders; and

Qualifications

• Bachelor’s degree in a relevant field; MBA preferred.
• 5–15 years experience as EA or similar supporting senior leadership.
• Proficiency with Microsoft Office suite (Excel, PowerPoint, Word, Outlook).
• Strong communication, multitasking and stakeholder management abilities.

Responsibilities

• Manage MD's calendar, meetings, travel and appointments.
• Coordinate internal and external communications for the MD.
• Prepare presentations, reports, meeting agendas, MOMs, and business correspondence.
• Track action items from leadership meetings and ensure closure.
• Support strategic projects by data collection, analysis, and presentation.
• Liaise with department heads for updates and project status.
• Organise leadership reviews, customer visits, board meetings and events.
• Maintain confidentiality of sensitive information.

Skills

MS Office proficiency

Verbal and written communication

Organizational skills

Stakeholder management

Discretion and confidentiality

Education

Bachelor's degree in Business Administration/Engineering/Commerce

MBA preferred

Tools

MS Excel

MS PowerPoint

MS Word

Outlook

Job description

Executive Assistant (EA) to Vice President of Sales

About the Role

Client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director in strategic, operational, and administrative activities. The ideal candidate will act as a trusted partner, ensuring seamless coordination of business priorities, stakeholder communication, scheduling, and executive decision support.

Key Responsibilities

Manage the Managing Director's calendar, meetings, travel plans, and appointments.

Coordinate internal and external communications on behalf of the MD.

Prepare presentations, reports, meeting agendas, MOMs (Minutes of Meeting), and business correspondence.

Track action items from leadership meetings and ensure timely closure.

Support strategic projects by collecting, analysing, and presenting business data.

Liaise with department heads to gather updates, reports, and project status.

Organise leadership reviews, customer visits, board meetings, and corporate events.

Maintain confidentiality of sensitive business information and executive communications.

• Assist in preparing MIS reports, dashboards, and management reviews.
• Coordinate with external stakeholders, customers, vendors, consultants, and government authorities when required.
• Ensure smooth execution of executive priorities and follow up on critical business initiatives.

Desired Qualifications

• Bachelor's degree in Business Administration, Engineering, Commerce, or related field.
• MBA preferred.
• 5–15 years of experience as an Executive Assistant, Executive Coordinator, or similar role supporting senior leadership.
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Excellent verbal and written communication skills.
• Strong organisational, multitasking, and stakeholder management abilities.
• High level of professionalism, discretion, and confidentiality.

Preferred Skills

• Presentation preparation and data analysis.
• Meeting coordination and project tracking.
• Business reporting and MIS management.
• Strong follow-up and execution orientation.
• Exposure to manufacturing, automation, engineering, or industrial organisations will be an added advantage.