Executive Assistant

V S International; Daman; On-site; INR 300,000 - 420,000; Full time

Job summary

V S International in India is seeking an experienced Administrative Support professional to manage calendars, coordinate meetings, and draft official communications.

You will liaise with department heads across Production, QA/QC, HR, Engineering, and EHS; maintain MIS reports, audit-ready records, and drive process improvements while handling confidential information with integrity.

Qualifications

• Graduate/Postgraduate in Management, Administration, or related field.
• 34 years of experience in EA/Administrative roles, preferably in manufacturing/pharma sector.
• Strong command over MS Office (Excel, PowerPoint, Word).
• Excellent communication, organizational, and multitasking skills.

Responsibilities

• Administrative Support: Manage calendar, schedule meetings, prepare agendas and draft official communications.
• Coordination: Liaise with department heads for updates and reporting.
• Documentation: Prepare minutes, MIS reports, compliance trackers and audit-ready records.
• Follow-up: Ensure timely closure of action points assigned by the Plant Head.
• Confidential Handling: Manage sensitive information with discretion and integrity.
• Project Assistance: Support strategic initiatives, process improvement projects and employee engagement.
• Communication: Draft internal circulars, notices and external correspondence in professional tone.

Skills

MS Office

Communication

Organizational skills

Multitasking

Education

Graduate or Postgraduate in Management/Administration

Job description

Role & responsibilities

• Administrative Support: Manage calendar, schedule meetings, prepare agendas, and draft official communications.
• Coordination: Liaise with department heads (Production, QA/QC, HR, Engineering, EHS) for updates and reporting.
• Documentation: Prepare minutes of meetings, MIS reports, compliance trackers, and audit-ready records.
• Follow-up: Ensure timely closure of action points assigned by the Plant Head.
• Confidential Handling: Manage sensitive information with discretion and integrity.
• Project Assistance: Support in strategic initiatives, process improvement projects, and employee engagement activities.
• Communication: Draft internal circulars, notices, and external correspondence in professional tone.

Preferred candidate profile

• Graduate/Postgraduate in Management, Administration, or related field.
• 34 years of experience in EA/Administrative roles, preferably in manufacturing/pharma sector.
• Strong command over MS Office (Excel, PowerPoint, Word).
• Excellent communication, organizational, and multitasking skills.