Executive Assistant / Administrative Coordinator

Outsized; Hyderabad; On-site; INR 502,000 - 837,000; Full time

Job summary

Outsized in India is seeking an Executive Assistant / Administrative Coordinator to support its team on an ongoing Pharma & Life Sciences engagement. You will manage calendars, travel, and logistics, liaise with vendors, and provide day-to-day admin support to senior stakeholders and the project team.

This temporary role requires strong MS Office skills and proactive coordination. The position is a 3-month, on-site contract in Hyderabad, with a focus on efficient operations and seamless

Qualifications

• Bachelor's degree or equivalent is required.
• Experience supporting senior stakeholders and managing complex calendars, meetings, and travel.
• Excellent organizational, communication, and multitasking skills.
• Proficiency in MS Office Suite and meeting coordination.

Responsibilities

• Manage calendars, schedule meetings, and coordinate across multiple stakeholders.
• Coordinate travel, transportation, accommodation, and other logistics for the team.
• Provide day-to-day executive and administrative support to senior stakeholders and the project team.
• Liaise with external vendors and service providers to ensure requirements are met.
• Support meeting and event logistics, including venues, invites, materials, and on-ground arrangements.

Skills

Administrative Support

Travel Planning

Vendor Management

Stakeholder Management

Logistics Management

Education

Bachelor’s degree or equivalent

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Outlook

Job description

Executive Assistant / Administrative Coordinator

Experience Junior (0-5 years) | Mid Level (6-10 years)

Duration 3 Months

Global Consulting Firm

India

Required Skills Pharmaceutical Industry Executive Level Reporting Project Assistance Administrative Support Administrative Activity Microsoft PowerPoint Microsoft Excel Ms Office Integration Travel Planning Vendor Management Stakeholder Management Logistics Management

Project Overview

A global consulting firm is looking for an Executive Assistant / Administrative Coordinator to support its team on an ongoing engagement with a client in the Pharma & Life Sciences sector.

The consultant will play a key role in ensuring the smooth day-to-day functioning of the team by managing administrative activities, stakeholder coordination, meetings, travel and logistics, and other operational requirements.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate across multiple internal and external stakeholders.
• Coordinate travel, transportation, accommodation, and other logistics for the team.
• Provide day-to-day executive and administrative support to senior stakeholders and the broader project team.
• Liaise with external vendors and service providers, ensuring requirements are followed through to completion.
• Support meeting and event logistics, including coordinating venues, invites, materials, and on-ground arrangements.
• Maintain trackers, follow up on open action items, and ensure timely closure of agreed deliverables.

Your Background

• 3-6 years of relevant experience as an Executive Assistant, Administrative Coordinator, Team Assistant, or in a similar role.
• Experience supporting senior stakeholders and managing complex calendars, meetings, and day-to-day administrative requirements.
• Strong experience in travel, logistics, vendor, and stakeholder coordination.
• Highly organized, detail-oriented, proactive, and comfortable managing multiple priorities simultaneously.
• Strong interpersonal and communication skills, with the ability to coordinate effectively across internal and external stakeholders.
• Proficiency in Outlook, PowerPoint, Excel, Word, and other standard MS Office tools.
• Experience working in a professional services, corporate, or multinational environment would be preferred.
• Bachelor’s degree or equivalent.

Other Info

This is a full-time, on-site contractual engagement in Hyderabad. The initial contract duration is 2–3 months.