Executive Assistant

Allegis Global Solutions (AGS); Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Allegis Global Solutions (AGS) in Bengaluru is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced corporate environment.

You will manage calendars, coordinate travel, prepare reports and meeting minutes, handle communications, coordinate cross-functional activities, and maintain strict confidentiality while supporting IT operations and administrative tasks.

Qualifications

• Experience providing high-level administrative support to senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Experience supporting Directors, VPs, or CXO-level executives is preferred.

Responsibilities

• Manage and prioritize executive calendars, meetings, appointments, and travel schedules.
• Ensure efficient time management for leadership by coordinating daily activities and follow-ups.
• Prepare reports, presentations, business correspondence, and meeting minutes.
• Coordinate internal and external meetings, leadership visits, and conferences.
• Create Purchase Orders (POs) and process invoices for payment.
• Support day-to-day administrative operations and track critical action items.
• Coordinate with cross-functional teams and stakeholders to ensure smooth execution of tasks.
• Maintain confidentiality while handling sensitive business information.
• Support IT operations and administrative activities as required.

Skills

Executive Support

Calendar Management

Administrative Support

Office Coordination

Stakeholder Management

Travel Management

Meeting Coordination

Tools

MS Outlook

MS Excel

PowerPoint

Microsoft Office

Job description

Executive Assistant | Bangalore | 5-6 Years | 1-Year Contract

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced corporate environment.

Key Responsibilities

• Manage and prioritize executive calendars, meetings, appointments, and travel schedules.
• Ensure efficient time management for leadership by coordinating daily activities and follow-ups.
• Prepare reports, presentations, business correspondence, and meeting minutes.
• Coordinate internal and external meetings, leadership visits, and conferences.
• Create Purchase Orders (POs) and process invoices for payment.
• Support day-to-day administrative operations and track critical action items.
• Coordinate with cross-functional teams and stakeholders to ensure smooth execution of tasks.
• Maintain confidentiality while handling sensitive business information.
• Support IT operations and administrative activities as required.

Required Skills

• Executive Assistant / Executive Support
• Calendar Management
• Administrative Support
• Office Coordination
• Stakeholder Management
• Travel Management
• Meeting Coordination
• Purchase Orders (PO)
• Invoice Processing
• MS Outlook, MS Excel, Microsoft PowerPoint, Microsoft Office

Preferred Candidate Profile

• 56 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, Executive Secretary, or Senior Administrative Assistant.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Experience supporting Directors, VPs, or CXO-level executives is preferred.

Location

Bangalore

Employment Type

Full-Time | 1-Year Contract

Note

This role is focused on Executive Assistant/Administrative Support. Candidates with predominantly PMO/Project Management Office experience may not be the right fit.