Executive Assistant

Hetero; Hyderabad; On-site; INR 1,500,000 - 2,100,000; Full time

Job summary

Hetero in Hyderabad, India is seeking an experienced Executive Assistant to provide comprehensive support to senior leadership. The role covers calendar management, travel arrangements, meeting coordination, minutes, and document handling in a fast-paced pharmaceutical setting.

The ideal candidate has a Bachelor's degree, 38 years of EA/PA experience, and strong MS Office skills; confidentiality is essential.

Qualifications

• Bachelor's degree in any discipline.
• 38 years of experience as an Executive Assistant/Personal Assistant supporting senior management.
• Experience in the Pharmaceutical industry is mandatory.
• Proficient in MS Office and calendar management tools.
• Hands-on experience in managing executive calendars, travel, meetings, and documentation.
• Strong communication, interpersonal, and organizational skills.

Responsibilities

• Manage calendars, appointments, and meeting schedules for senior leadership.
• Coordinate domestic and international travel arrangements.
• Organize meetings, prepare agendas, and record Minutes of Meeting (MoM).
• Handle emails, correspondence, and maintain important documents and records.
• Coordinate with internal teams and external stakeholders.
• Prepare presentations, reports, and business documents.
• Track action items and ensure timely follow-up on key decisions.
• Maintain complete confidentiality while handling sensitive business information.
• Provide end-to-end administrative and executive support to senior management.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Education

Bachelor's degree

Tools

MS Office

Job description

Role & responsibilities

• Manage calendars, appointments, and meeting schedules for senior leadership.
• Coordinate domestic and international travel arrangements.
• Organize meetings, prepare agendas, and record Minutes of Meeting (MoM).
• Handle emails, correspondence, and maintain important documents and records.
• Coordinate with internal teams and external stakeholders.
• Prepare presentations, reports, and business documents.
• Track action items and ensure timely follow-up on key decisions.
• Maintain complete confidentiality while handling sensitive business information.
• Provide end-to-end administrative and executive support to senior management.

Preferred candidate profile

• Bachelor's degree in any discipline.
• 38 years of experience as an Executive Assistant/Personal Assistant supporting senior management or leadership teams.
• Experience in the Pharmaceutical industry is mandatory.
• Strong communication, interpersonal, and organizational skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Hands-on experience in managing executive calendars, travel, meetings, and documentation.
• Ability to multitask, prioritize work, and work in a fast-paced corporate environment.
• High level of professionalism, discretion, and attention to detail.
• Experience working with cross-functional teams and coordinating with internal and external stakeholders will be an added advantage.