Executive Assistant

Natural Remedies Pvt Ltd.; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Natural Remedies Pvt Ltd. is looking for an Executive Assistant to provide operational and strategic support to senior leadership. The ideal candidate will manage complex calendars, coordinate meetings, and draft professional communications.

The role requires 8–12 years of experience supporting executives, preferably in manufacturing or healthcare. Strong skills in project coordination and proficiency in Microsoft Office Suite are essential.

This position offers an opportunity to thrive in a dynamic environment while actively contributing to our mission of delivering high-quality natural health solutions.

Qualifications

• 8–12 years of experience supporting senior leadership.
• Experience in manufacturing, healthcare, or corporate environments.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage complex calendars and travel schedules for executives.
• Coordinate leadership meetings and follow up on action items.
• Draft and manage professional correspondence and reports.

Skills

Executive calendar management

Business communication

Project coordination

Microsoft Office Suite

Stakeholder management

Education

Bachelor’s degree in Business Administration or related discipline

MBA or postgraduate qualification

Tools

Microsoft Office Suite

Job description

Since 1991, Natural Remedies Pvt. Ltd. has combined the power of nature with science to deliver high-quality natural health and wellness solutions. What began as a small initiative has grown into a global organization with a presence in over 45 countries.

Driven by strong R&D, sustainable practices, and world-class manufacturing capabilities, we specialize in human and animal health, nutraceuticals, and phytopharmaceuticals—transforming natural ingredients into safe and effective solutions. At Natural Remedies, we foster a culture where innovation thrives, ideas are valued, curiosity is encouraged, and employees are empowered to create meaningful global impact.

Position Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative, operational, and strategic support to senior leadership.

This role is responsible for ensuring seamless management of executive priorities, stakeholder communication, project coordination, and organizational initiatives. The ideal candidate will serve as a trusted partner to the leadership team, enabling effective decision‑making, efficient execution of business priorities, and smooth collaboration across internal and external stakeholders.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex calendars, appointments, meetings, and travel schedules for senior leadership.
• Coordinate and prioritize executive commitments to optimize productivity and business outcomes.
• Organize domestic and international travel arrangements, including itineraries, accommodations, and logistics.
• Ensure timely preparation and availability of documents, presentations, and meeting materials.

Meeting Coordination & Follow‑up

• Schedule and coordinate leadership meetings, business reviews, board meetings, and cross‑functional discussions.
• Prepare meeting agendas, record minutes, and track action items.
• Follow up with stakeholders to ensure timely completion of commitments and deliverables.
• Maintain records of key decisions, discussions, and business outcomes.

Communication & Stakeholder Management

• Serve as a primary point of contact between executives and internal/external stakeholders.
• Draft, review, and manage professional correspondence, reports, presentations, and communication materials.
• Coordinate with business leaders, customers, vendors, consultants, and external partners.
• Facilitate effective communication and information flow across the organization.

Business Coordination & Project Support

• Support leadership in tracking strategic projects and organizational initiatives.
• Coordinate with cross‑functional teams to monitor project progress, timelines, and deliverables.
• Assist in preparing business reports, dashboards, management presentations, and review documents.
• Facilitate execution of key business initiatives through stakeholder alignment and coordination.

Administrative & Operational Excellence

• Maintain confidential records, documents, and executive files.
• Manage expense reports, reimbursements, and administrative documentation.
• Ensure adherence to organizational processes, policies, and governance requirements.
• Identify opportunities to improve administrative efficiency and streamline workflows.

Event & Visitor Management

• Coordinate leadership visits, customer meetings, and internal events.
• Manage arrangements for board members, international delegates, and key stakeholders.
• Support planning and execution of corporate events, leadership off‑sites, business reviews, and executive meetings.

Qualifications & Experience

Educational Qualifications

• Bachelor’s degree in Business Administration, Commerce, Management, or a related discipline.
• MBA or postgraduate qualification is preferred.

Experience

• 8–12 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or a similar role supporting senior leadership.
• Experience supporting CXOs, Directors, Business Heads, or Senior Management teams.
• Exposure to manufacturing, healthcare, pharmaceutical, animal health, or corporate environments is preferred.

Technical & Functional Skills

• Strong expertise in executive calendar, schedule, and travel management.
• Excellent business communication, drafting, and presentation skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience preparing management reports, dashboards, and executive presentations.
• Strong organizational, planning, and project coordination capabilities.
• Ability to manage confidential and sensitive information with the highest level of discretion.
• Familiarity with virtual collaboration tools and digital productivity platforms.
• High level of professionalism, integrity, and discretion.
• Strong ownership and accountability.
• Exceptional attention to detail and accuracy.
• Excellent interpersonal and stakeholder management skills.
• Ability to work under pressure and manage multiple competing priorities.
• Proactive, resourceful, and solution‑oriented mindset.
• Strong planning, coordination, and execution capabilities.
• Adaptability and ability to thrive in a dynamic and fast‑paced environment.

Key Performance Indicators (KPIs)

• Effective management of executive calendars, schedules, and priorities.
• Timely completion of meeting action items and follow‑up activities.
• Accuracy, quality, and timeliness of executive communications and documentation.
• Stakeholder satisfaction and responsiveness.
• Timely coordination of strategic initiatives, leadership reviews, and business meetings.
• Administrative efficiency and adherence to organizational processes.
• Maintenance of confidentiality and professionalism in handling sensitive information.

Equal Opportunity Employer

Natural Remedies Pvt. Ltd. is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We value and respect individual differences and provide equal employment opportunities to all qualified applicants regardless of race, gender, age, religion, disability, or any other protected characteristic.