Executive Assistant

Indypay Technologies; Hyderabad; On-site; INR 502,000 - 837,000; Full time

Job summary

Indypay Technologies in Hyderabad is seeking an Executive Assistant / Administrative Coordinator for a 2-month on-site assignment. You will support senior leaders with calendar management, travel logistics, and vendor coordination, ensuring smooth day-to-day operations.

The role requires a proactive, highly organized approach, exceptional communication, and discretion handling confidential information in a fast-paced environment. Immediate start preferred for this contingent project.

Qualifications

• 36 years of administrative experience as an Executive Assistant, Team Assistant, or Administrative Coordinator.
• Strong proficiency in administrative software (e.g., Microsoft Office 365, Google Workspace, project management tools).
• Excellent written and verbal communication skills with high attention to detail.
• Strong problem-solving ability and comfort working in a fast-paced environment.
• Proven ability to handle sensitive and confidential information with discretion.

Responsibilities

• Calendar & Meeting Management: Coordinate internal and external meetings, manage executive calendars, resolve scheduling conflicts, and prepare meeting materials or agendas.
• Travel & Logistics: Organize end-to-end travel itineraries, including flights, hotel accommodations, ground transportation, and visa/expense processing as required.
• Vendor & Facility Coordination: Serve as the primary point of contact for external vendors, manage office supply inventory, and coordinate facility logistics for the project team.
• Team & Operations Support: Handle incoming communications, maintain structured digital files, track administrative action items, and assist with general team requests.
• Event & Workshop Assistance: Coordinate logistics for team offsites, town halls, or specialized workshop sessions on-site.

Skills

Executive support

Calendar management

Travel logistics

Vendor coordination

Communication

Discretion

Tools

Microsoft Office 365

Google Workspace

Job description

Job Title: Executive Assistant / Administrative Coordinator

Location: Hyderabad (100% On-site)

Duration: 2-Month Contract (Immediate Joiners Preferred)

Experience: 36 Years

Role Overview

We are seeking a proactive, highly organized Executive Assistant / Administrative Coordinator for a 2-month contingent assignment based on-site in Hyderabad. In this role, you will act as the operational backbone of the team, managing day-to-day administrative duties, complex scheduling, travel logistics, and vendor coordination to keep operations running seamlessly.

Key Responsibilities

• Calendar & Meeting Management: Coordinate internal and external meetings, manage executive calendars, resolve scheduling conflicts, and prepare meeting materials or agendas.
• Travel & Logistics: Organize end-to-end travel itineraries, including flights, hotel accommodations, ground transportation, and visa/expense processing as required.
• Vendor & Facility Coordination: Serve as the primary point of contact for external vendors, manage office supply inventory, and coordinate facility logistics for the project team.
• Team & Operations Support: Handle incoming communications, maintain structured digital files, track administrative action items, and assist with general team requests.
• Event & Workshop Assistance: Coordinate logistics for team offsites, town halls, or specialized workshop sessions on-site.

Required Qualifications & Skills

• 36 years of administrative experience as an Executive Assistant, Team Assistant, or Administrative Coordinator.
• Strong proficiency in administrative software (e.g., Microsoft Office 365, Google Workspace, project management tools).
• Excellent written and verbal communication skills with high attention to detail.
• Strong problem-solving ability and comfort working in a fast-paced environment.
• Proven ability to handle sensitive and confidential information with discretion.

Work Details

• Employment Type: Short-term Contract / Contingent Staffing (2 Months)
• Work Arrangement: On-site (Hyderabad project office)
• Availability: Immediate start required