Executive Assistant,

Grauer & Weil; Palghar; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Grauer & Weil in Mumbai seeks an Executive Assistant / Secretary to support the President and manage day-to-day administrative and secretarial tasks.

The ideal candidate is highly organized, with excellent communication and drafting skills, strong coordination, and the ability to multitask efficiently.

Qualifications

• Highly organized, professional, proactive in admin and secretarial tasks.
• Excellent communication and drafting skills are required.
• Strong coordination abilities and the capacity to manage multiple tasks efficiently.

Responsibilities

• Manage the President’s calendar, appointments, meetings, and schedules.
• Coordinate meetings, conferences, interviews, and appointments with stakeholders.
• Gather, compile, and present relevant information as required.
• Draft letters, take dictation, and type correspondence.
• Prepare, maintain, and update reports and information.
• Maintain databases, records, and filing systems.
• Coordinate travel arrangements, tickets, and accommodations.
• Handle confidential information with discretion.
• Support day-to-day administrative and coordination activities for the President.
• Conduct information sourcing on business matters and industry developments.
• Follow up on tasks and ensure timely completion.
• Manage multiple priorities with accuracy and professionalism.

Skills

Verbal and written communication

Drafting and correspondence

Organization and coordination

Time management and multitasking

MS Office proficiency

Professional and presentable

Confidential information handling

Discipline and punctuality

Independent work and prioritization

Education

Any Graduate

Tools

MS Office

Job description

Executive Assistant / Secretary

Location: Jogeshwari/Kandivali Mumbai
Department: CMDs Office Corporate
Reporting To: President
Experience: 8–10 Years
Qualification: Any Graduate
Age: 30–35 Years

Time-8.30am -5.30 pm

only 1st and 3rd Saturday will be holiday
Gender Preference: Female
Industry: Open to All Industries
Compensation: As per Company Policy

Job Summary

We are looking for a highly organized, professional, and proactive Executive Assistant / Secretary to support the President and manage day-to-day administrative and secretarial responsibilities. The ideal candidate should have excellent communication and drafting skills, strong coordination abilities, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage the President’s calendar, appointments, meetings, and schedules.
• Coordinate meetings, conferences, interviews, and appointments with internal and external stakeholders.
• Gather, compile, and present relevant information as required.
• Handle routine secretarial activities, including drafting letters, taking dictation, and typing correspondence.
• Prepare, maintain, and regularly update reports and required information.
• Maintain databases, visiting card folders, records, and an organized filing system.
• Coordinate travel arrangements, ticketing, accommodation, and other travel requirements as needed.
• Handle confidential information and correspondence with discretion.
• Support the President in day-to-day administrative and coordination activities.
• Conduct information sourcing and research on business-related matters, new technologies, industry developments, and internationally recognized work practices.
• Follow up on assigned tasks and ensure timely completion.
• Manage multiple priorities while maintaining accuracy and professionalism.

Key Skills & Competencies

• Excellent verbal and written communication skills.
• Excellent drafting and correspondence skills.
• Strong organizational and coordination abilities.
• Good time management and multitasking skills.
• Sound knowledge of MS Office and basic computer applications.
• Professional and presentable personality.
• Ability to handle confidential information with discretion.
• Disciplined, punctual, proactive, and detail-oriented.
• Ability to work independently and manage priorities effectively.

Ideal Candidate

The ideal candidate should be a mature, well-organized, and dependable professional who can efficiently manage executive-level coordination and secretarial responsibilities while maintaining a high level of confidentiality and professionalism.