Executive Assistant

The Real Estate Hub; Surat; On-site; INR 420,000 - 780,000; Full time

Job summary

The Real Estate Hub is seeking an Executive Assistant to support the Director, representing the Director at webinars, events, and conferences while building stakeholder relationships. You will take detailed notes and prepare concise reports with action points, and communicate decisions professionally when authorized.

You will also manage calendars and travel, coordinate with clients and partners, prepare agendas and business documents, and ensure timely completion of action items.

Responsibilities

• Represent the Director at webinars, business events, seminars, networking sessions, and industry conferences whenever required.
• Build and maintain professional relationships with stakeholders while representing the organization.
• Take detailed meeting notes and prepare concise reports with key action points and follow-ups.
• Communicate the Director's views and decisions professionally when authorized.
• Coordinate with the Director's mutual clients and business partners.
• Schedule meetings, follow up on discussions, and ensure timely communication.
• Maintain strong professional relationships with clients and external stakeholders.
• Act as the primary point of contact between the Director and designated clients.
• Manage the Director's calendar, appointments, and travel schedules.
• Prioritize meetings and coordinate internal and external communications.
• Prepare presentations, meeting agendas, and business documents.
• Ensure timely completion of assigned action items.

Job description

Role & responsibilities

- Represent the Director at webinars, business events, seminars, networking sessions, and industry conferences whenever required. Build and maintain professional relationships with stakeholders while representing the organization. Take detailed meeting notes and prepare concise reports with key action points and follow-ups. Communicate the Director's views and decisions professionally when authorized. Coordinate with the Director's mutual clients and business partners. Schedule meetings, follow up on discussions, and ensure timely communication. Maintain strong professional relationships with clients and external stakeholders. Act as the primary point of contact between the Director and designated clients , Manage the Director's calendar, appointments, and travel schedules. Prioritize meetings and coordinate internal and external communications. Prepare presentations, meeting agendas, and business documents. Ensure timely completion of assigned action items.