Executive Assistant To Director

Rupa; Kolkata District; On-site; INR 1,500,000 - 2,800,000; Full time

Job summary

Rupa invites an experienced Executive Assistant to support its Director in Kolkata. You will manage calendars, coordinate travel, and handle confidential correspondence, ensuring seamless operations.

You will act as a liaison between the Director and internal teams, clients, and external vendors, organize meetings with agendas and minutes, and maintain meticulous records. The role requires 10-15 years of senior administrative support, strong Excel skills, and excellent communication and

Qualifications

• Bachelor's degree in any stream.
• 10-15 years of experience in executive/personal assistant roles.
• Strong knowledge of advanced Excel (Pivot, VLOOKUP, formulas).
• Strong communication and analytical skills.
• Proactive in anticipating Directors' needs.

Responsibilities

• Manage the Director's calendar and schedule meetings.
• Coordinate travel arrangements and confidential correspondence.
• Liaise between Director, internal teams, clients, and vendors.
• Organize meetings with agendas, minutes, and action items.
• Support leadership meetings with documentation and decisions.
• Maintain organized records and documents.
• Prepare MIS reports and leadership presentations.

Skills

Advanced Excel

Communication skills

Analytical skills

Time management

Education

Bachelor's degree

Tools

Pivot Tables

VLOOKUP

Formulas

Job description

Role & responsibilities

• Manage the Directors calendar, schedule meetings, coordinate travel arrangements, and handle confidential correspondence.
• Act as a key liaison between the Director, internal teams, clients, and external vendors to ensure seamless communication.
• Organize and coordinate meetings, including preparing agendas, capturing minutes, and tracking action items to ensure timely follow-ups.
• Support leadership meetings by ensuring accurate documentation and effective communication of decisions.
• Maintain organized records & documents.
• Provide clear insights and summaries to assist the Director in evaluating options and priorities.
• Analyze data, prepare Management Information System (MIS) reports, and develop high-quality presentations for leadership review.

Preferred candidate profile

• Bachelor's degree in any stream.
• 10-15 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting senior leadership.
• Good knowledge & experience in advance excel pivot, v-lookup, formulas, etc.
• Strong Communication and Analytical Skills.
• Exceptional written and verbal communication, flawless time management, and the ability to anticipate the Directors needs proactively.