Executive Assistant

Shivalik Design; SECTOR 78; On-site; INR 240,000 - 400,000; Full time

Job summary

Shivalik Design Company seeks an proactive Executive Assistant to Director in Faridabad. You will support senior management with calendar management, travel coordination and professional correspondence.

Ideal candidates have 2–5 years of EA/PA experience, excellent English/Hindi, strong MS Office skills and a discreet, professional approach to confidential information. Assisting across departments, you will help streamline daily operations and communications.

Qualifications

• Graduate in any discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant or Management Assistant.
• Prior experience working directly with Directors, CEOs or senior management will be preferred.
• Good command of English and Hindi.
• Presentable personality with a professional approach.
• Ability to work independently and handle multiple tasks.

Responsibilities

• Provide administrative and executive support to the Director and senior management.
• Manage daily schedules, appointments, meetings and calendar activities.
• Handle emails, phone calls and official correspondence.
• Coordinate with internal departments, clients, vendors and external stakeholders.
• Prepare reports, presentations, MIS and business documents.
• Maintain confidential files, records and important company documents.
• Monitor pending tasks and ensure timely follow-ups with concerned departments.
• Coordinate meetings, prepare agendas and maintain meeting minutes.
• Handle travel arrangements, bookings and other official requirements.
• Assist management in daily business operations and special assignments.
• Ensure smooth communication and coordination between management and different departments.

Skills

MS Excel

MS Word

PowerPoint

Calendar management

Email management

Office administration

MIS reporting

Interdepartmental coordination

Confidentiality

Communication skills

Education

Graduate degree

Job description

Job Title: Executive Assistant to Director

Company Name: Shivalik Design Company
Job Location: Sector 6, Faridabad, Haryana
Salary Package: Up to 4 LPA (33,333 per month)
Experience: 25 Years
Employment Type: Full Time, Permanent
Department: Administration / Management Support

Job Summary

We are looking for a proactive, well-organized and detail-oriented Executive Assistant to provide administrative and operational support to senior management. The candidate should have excellent communication, coordination and time-management skills, along with the ability to handle confidential information and manage multiple responsibilities efficiently.

Key Responsibilities

• Provide administrative and executive support to the Director and senior management.
• Manage daily schedules, appointments, meetings and calendar activities.
• Handle emails, phone calls and official correspondence.
• Coordinate with internal departments, clients, vendors and external stakeholders.
• Prepare reports, presentations, MIS and business documents.
• Maintain confidential files, records and important company documents.
• Monitor pending tasks and ensure timely follow-ups with concerned departments.
• Coordinate meetings, prepare agendas and maintain meeting minutes.
• Handle travel arrangements, bookings and other official requirements.
• Assist management in daily business operations and special assignments.
• Ensure smooth communication and coordination between management and different departments.

Required Skills

• Excellent verbal and written communication skills.
• Strong MS Excel, MS Word and PowerPoint knowledge.
• Calendar and appointment management.
• Email and correspondence management.
• Administrative and office management skills.
• MIS reporting and documentation.
• Interdepartmental coordination.
• Time management and multitasking.
• Problem-solving and decision-making abilities.
• Professional attitude and confidentiality.

Candidate Requirements

• Graduate in any discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant or Management Assistant.
• Prior experience working directly with Directors, CEOs or senior management will be preferred.
• Good command of English and Hindi.
• Presentable personality with a professional approach.
• Ability to work independently and handle multiple tasks.

Preferred Candidate Profile

Candidates with experience in manufacturing, fashion, design, corporate offices or similar business environments will be preferred.

Salary: Up to 4,00,000 per annum (Negotiable based on experience and skills).

Job Location: Sector 6, Faridabad, Haryana.