EXECUTIVE ASSISTANT MALE

Policlinica Jardim Camburi; Kolkata Metropolitan Area; On-site; INR 420,000 - 640,000; Full time

Job summary

Policlinica Jardim Camburi seeks an experienced Executive Assistant to support the Director. The role manages calendars, meetings, and travel while coordinating with internal teams, clients, vendors, and other stakeholders.

You will ensure timely reminders, track tasks, and prepare briefs and MIS reports. Responsibilities include drafting communications, maintaining confidential records, and coordinating with departments to meet management decisions efficiently.

Qualifications

• Graduate degree in any discipline; MBA/PGDM will be an added advantage.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent verbal and written communication and coordination abilities.
• Proficiency in MS Office / Google Workspace; ability to prepare reports and presentations.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Director's daily schedule, appointments, meetings, and travel plans.
• Coordinate meetings with internal teams, clients, vendors, and other stakeholders.
• Ensure timely reminders and follow-ups for important commitments.
• Coordinate with various departments on behalf of the Director.
• Follow up on tasks assigned by the Director to concerned teams and departments.
• Track pending activities and provide regular status updates to the Director.
• Assist in ensuring timely execution of management decisions.
• Prepare meeting agendas, notes, presentations, and MOM; coordinate with departments for reports.

Skills

Verbal communication

Written communication

Follow-up

Coordination

Time management

MS Office / Google Workspace

Presentations / MIS

Interpersonal skills

Discretion with confidential info

Education

Graduate degree

MBA/PGDM advantage

Tools

MS Office / Google Workspace

Job description

Requirements

Key Responsibilities:

• Manage the Director's daily schedule, appointments, meetings, and travel plans.
• Coordinate meetings with internal teams, clients, vendors, business associates, and other stakeholders.
• Ensure timely reminders and follow-ups for important commitments.
• Coordinate with various departments on behalf of the Director.
• Follow up on tasks assigned by the Director to concerned team members and departments.
• Track pending activities and provide regular status updates to the Director.
• Assist in ensuring timely execution of management decisions.

Communication & Correspondence :-

• Handle emails, letters, messages, and other correspondence on behalf of the Director, wherever authorized.
• Draft professional communications, notes, reports, and meeting briefs.
• Maintain proper records of important communications and documents.

Meeting & MIS Support

• Prepare meeting agendas, notes, presentations, and required documents.
• Record and track Minutes of Meeting (MOM) and action points.
• Prepare follow-up reports and MIS as required by the Director.
• Coordinate with departments for timely submission of reports and information.

Travel & Event Coordination:-

• Coordinate domestic and international travel arrangements, including tickets, accommodation, transportation, and itineraries.
• Assist in organizing business meetings, conferences, events, and management visits.
• Coordinate with concerned departments during Director's plant and business visits.

Confidential & Administrative Support:-

• Maintain strict confidentiality of management information, business plans, financial information, and other sensitive documents.
• Maintain organized records and files for the Director.
• Handle other administrative and special assignments entrusted by the Director.

Follow-up & Special Projects:-

• Follow up with employees, departments, customers, vendors, and other stakeholders as directed by the Director.
• Support the Director in special projects, business initiatives, and management assignments.
• Ensure timely completion and reporting of assigned tasks.

Requirements

Key Skills & Competencies:

• Excellent verbal and written communication skills.
• Strong follow-up and coordination ability.
• Excellent time management and organizational skills.
• Proficiency in MS Office / Google Workspace, particularly Excel, Word, PowerPoint, and email.
• Ability to prepare MIS, presentations, and reports.
• Strong interpersonal and relationship-management skills.
• Ability to handle confidential information with discretion.
• Ability to multitask and work under pressure.
• Professional appearance and communication etiquette.
• Willingness to travel when required.

Qualification & Experience:

• Qualification: Graduate in any discipline; MBA/PGDM will be an added advantage.
• Experience: 2-5 years of experience as an Executive Assistant, Personal Assistant, Management Executive, or in a similar role.

Benefits

AS PER INDUSTRY