Executive Assistant To Director

Naukri E-hire; Indore District; On-site; INR 600,000 - 900,000; Full time

Job summary

Naukri E-hire in Indore invites an experienced Executive Assistant to the Director to provide high-level administrative, operational, and secretarial support. You will manage complex schedules and coordinate communications to ensure smooth daily functioning of the Director's office.

Ideal candidates have 3–10 years of EA/PA experience, are highly organized, discreet, and proficient in English. Location: Vijay Nagar, Indore, with willingness to travel as needed.

Qualifications

• 3–10 years of proven experience as an Executive/Personal Assistant or Secretary supporting senior leadership.
• Experience supporting senior leadership is required.
• Willingness to travel.
• Location in or willing to work in Vijay Nagar, Indore.

Responsibilities

• Manage the Director's calendar, meetings, and travel itineraries.
• Draft emails, letters, reports, and professional presentations.
• Prepare meeting agendas, take minutes, and follow up on actions.
• Maintain confidential files and records.
• Handle incoming correspondence, calls, and visitors with professionalism.
• Prioritize conflicting needs and drive projects to completion.

Skills

MS Office proficiency

Strong organizational skills

Time management

Discretion and professional etiquette

Emotional intelligence

English communication

Tools

MS Office

Job description

Experience: 3 to 10 Years

Gender Preference: Female Candidate

Location: Vijay Nagar, Indore

Language Proficiency: English (Mandatory), French (Preferred)

We are looking for an experienced, highly organized, and polished Executive Assistant to the Director to provide high-level administrative, operational, and secretarial support. The ideal candidate will act as a primary point of contact for internal and external stakeholders, manage complex schedules, coordinate communications, and ensure the seamless day-to-day functioning of the Director's office.

Key Responsibilities

• Calendar & Schedule Management: Efficiently manage the Director's appointments, meetings, calendar, and travel itineraries.
• Communication & Coordination: Act as the primary bridge of communication between the Director, internal departments, and external clients/partners. Draft emails, letters, reports, and professional presentations.
• Meeting Management: Prepare meeting agendas, take detailed minutes, and follow up on key action items across teams.
• Documentation & Record Keeping: Maintain confidential files, records, reports, and administrative documentation.
• Gatekeeping & Liaison: Handle incoming correspondence, calls, and visitors with utmost professionalism and discretion.
• Proactive Task Management: Prioritize conflicting needs, anticipate executive requirements, and follow through on projects to successful completion.

Candidate Profile & Qualifications

• Experience: 3 to 10 years of proven experience working as an Executive Assistant, Personal Assistant, or Secretary supporting senior leadership.
• Gender: Female candidate preferred.
• Location: Candidates based in or willing to work in Vijay Nagar, Indore.
• Languages:
  • English: Excellent written and verbal communication skills (Mandatory).
  • French: Basic or working knowledge of French will be considered an added advantage (Preferred).
  • Ready to travel.

Skills & Competencies

• High proficiency in MS Office (Word, Excel, PowerPoint) and office productivity tools.
• Strong organizational, multi-tasking, and time-management abilities.
• Impeccable professional etiquette, high emotional intelligence, and absolute discretion regarding confidential information.