Executive Assistant to The Director

Shanti Business School; Ahmedabad District; On-site; INR 300,000 - 600,000; Full time

Benefits offered by this job

PF

Health Insurance

Job summary

Shanti Business School invites applications for the position of Executive Assistant to the Director. The role requires 1–6 years of EA experience, strong MS Office skills, and excellent organizational and communication abilities.

Responsibilities include calendar management, document preparation, and maintaining confidentiality while coordinating with internal and external stakeholders. The position is full-time and based at the institute with work-from-office arrangement; PF and health

Qualifications

• 1 - 6 years of experience in Executive Assistant or similar role.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e-calendar, MS Teams, Zoom).
• Excellent verbal and written communications and confidentiality.

Responsibilities

• Provide administrative support to the Director to ensure smooth day-to-day operations.
• Manage and set up meeting calendars.
• Prepare documents, briefing papers, reports and presentations for the Director.
• Handle sensitive issues professionally and maintain confidentiality.
• Build and maintain relationships with internal and external stakeholders.
• Take minutes during meetings.

Skills

MS Office

Time management

Verbal communication

Written communication

Confidentiality

Education

Graduate (various)

Tools

MS Teams

Zoom

Electronic calendars

Job description

JOB DESCRIPTION (Executive Assistant to the Director)Job Responsibility Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time. Handle sensitive and complex issues in a professional and objective manner. Communicate with the diverse teams within the Institute and ensure flawless flow of information from Directors office to all functions. Help in creating and setting systems in place, Manage and set up meeting calendars. Help in building a desirable culture of the Institute under guidance from management. Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain records of Directors contacts. Screen calls, enquiries and requests, and deal with them when appropriate. Produce documents, briefing papers, reports, and presentations for the Director. Act as the point of contact among Key managers, clients, and other external partners. Format information for internal and external communication for emails, presentations, and reports. Maintaining a high level of confidentiality and professionalism in all aspects of the role. On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals. Take minutes during meeting.

Job Requirement Work experience as an Executive Assistant or similar role. Excellent MS Office knowledge. Outstanding organizational and time management skills. Familiarity with office gadgets and applications (. e-calendars, MS Team, Zoom etc.). Excellent verbal and written communications skills and confidentiality.

• Experience
  1 - 6 Years
• No. of Openings
  2
• Education
  Graduate (B.A, B.C.A, B.B.A, B.Com, B.Ed, B.Tech/B.E, LLB, Professional Degree, Certificate/Diploma/Others)
• Role
  Executive Assistant
• Industry Type
  Education / Teaching / Training / Colleges /Institutes / Universities
• Gender
  Male
• Age Limit
  23 - 35 Yrs.
• Job Country
  India
• Type of Job
  Full Time
• Work Location Type
  Work from Office
• Benefits include
  PF, Health Insurance
• Face Interview Location
  Shela Off S.P. Ring Road, Opp. Vraj Gardens, Ahmedabad, Gujarat 380058