Executive Assistant To Director

Uma Polymers; Jodhpur; On-site; INR 300,000 - 420,000; Full time

Job summary

Uma Polymers Ltd. in Jodhpur, Rajasthan, is seeking an Executive Assistant to support the Director with calendar management, communications, and cross-department coordination. The role requires a proactive, organized individual with strong attention to detail and confidentiality.

You will handle emails and calls, arrange travel, prepare reports and MoMs, and liaise with HODs and external stakeholders. A graduate degree is required, with MBA preferred, and 0-3 years of relevant experience.

Qualifications

• Graduate in any discipline; MBA will be an added advantage.
• 0 - 3 years of experience in executive assistance, administration, or coordination.
• Excellent verbal and written communication skills.
• Strong coordination, follow-up, and organisational abilities.
• Proactive mindset with a strong sense of responsibility and ownership.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• Ability to multitask, prioritise work, and maintain confidentiality.
• Professional attitude, attention to detail, and a solution-oriented approach.

Responsibilities

• Manage the Directors calendar, meetings, and appointments.
• Handle emails, calls, and official correspondence.
• Coordinate with HODs, internal departments, and external stakeholders.
• Track action points, pending tasks, and ensure timely follow-ups.
• Prepare reports, presentations, and Minutes of Meetings (MoM).
• Manage travel arrangements and confidential documents.
• Provide administrative and operational support to the Director.

Skills

Communication

Organization

Multitasking

Confidentiality

Proactivity

Education

Graduate degree

MBA preferred

Tools

MS Office

Excel

Word

PowerPoint

Job description

Job Title: Executive Assistant to Director

Company: Uma Polymers Ltd.
Location: Jodhpur, Rajasthan
Experience: 0 - 3 Years
Department: Management / Administration

Job Summary

We are looking for a proactive, organised, and detail-oriented Executive Assistant to support the Director in daily activities, communication, scheduling, and interdepartmental coordination.

Key Responsibilities

• Manage the Directors calendar, meetings, and appointments.
• Handle emails, calls, and official correspondence.
• Coordinate with HODs, internal departments, and external stakeholders.
• Track action points, pending tasks, and ensure timely follow-ups.
• Prepare reports, presentations, and Minutes of Meetings (MoM).
• Manage travel arrangements and confidential documents.
• Provide administrative and operational support to the Director.

Required Skills & Qualifications

• Graduate in any discipline; MBA will be an added advantage.
• 0 - 3 years of experience in executive assistance, administration, or coordination.
• Excellent verbal and written communication skills.
• Strong coordination, follow-up, and organisational abilities.
• Proactive mindset with a strong sense of responsibility and ownership.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• Ability to multitask, prioritise work, and maintain confidentiality.
• Professional attitude, attention to detail, and a solution-oriented approach.

Preferred Candidate Profile

A highly organised and energetic individual who can communicate confidently, manage multiple priorities, and ensure smooth coordination between the Director and various departments.