Executive Assistant

Bajaj Processpack; Sector 10; On-site; INR 2,000,000 - 4,000,000; Full time

Job summary

Bajaj Processpack Limited, Noida, a leading manufacturer of food and beverage processing machinery, is seeking an Executive Assistant to the Managing Director. The role supports the MD with calendar, meetings, travel, and correspondence to drive business objectives.

Ideal candidates have 10+ years as an EA in manufacturing, strong communication, discretion, and proficiency with Google Workspace. On-site position with exposure to international coordination.

Qualifications

• Bachelor's degree required.
• Minimum 10 years of experience as an EA in a manufacturing industry.
• Age 35+ is preferred.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace (G Suite).
• High level of professionalism and discretion.

Responsibilities

• Provide high-level administrative support to the Managing Director, including calendar management and meeting coordination.
• Screen and manage correspondence, draft and edit documents, and act as liaison with internal and external stakeholders.
• Coordinate travel, visas, and itineraries and liaise with embassies as needed.
• Assist MD in managing and prioritizing multiple projects and timelines; provide progress updates.
• Monitor HR/Admin policies and oversee the MD's office team to ensure processes are followed.
• Conduct research and prepare analyses on international business trends as required.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Professionalism

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Job description

Job Title: Executive Assistant to Managing Director (MD)
Report To: Managing Director (MD)
Location: B-136,Sec-63,Noida,Bajaj Towers
Website: www.bajajprocesspack.com

About the Company:

Bajaj Processpack Limited is a leading manufacturer and exporter of food and beverage processing machinery. With decades of experience, the company specializes in designing and delivering turnkey projects and advanced solutions for the food, beverage, and packaging industries. Our commitment to innovation, quality, and customer satisfaction has made us a trusted name in the industry, serving clients across India and globally.

Job Summary:

The Executive Assistant to the Managing Director (MD) provides high-level administrative support, ensuring the efficient operation of the MD office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to assist the MD in achieving business objectives.

Key Responsibilities:

• Administrative Support: 1)Manage the MD calendar, schedule appointments, and coordinate meetings, ensuring optimal time management. 2)Prepare and organize meeting agendas, materials, and presentations. Take minutes during meetings and follow up on action items. 3)Coordinate, align, and manage tasks assigned to respective department heads and ensure timely completion.
• Communication Management: 1)Screen and manage phone calls, emails, and other correspondence for the MD. 2)Draft, review, and edit documents, reports, and presentations. Act as a liaison between the MD and internal/external team members, clients, and officials to ensure clear and effective communication.
• Travel Coordination: 1)Handle visa applications and documentation, including invitation letters. 2)Maintain a good liaison with embassies and officials for all business-related work. 3)Arrange travel plans, including flights, accommodations, transportation, and itineraries.
• Project Management: 1)Assist the MD in managing and prioritizing various projects and initiatives. 2)Monitor project timelines, deliverables, and progress, providing regular updates to the MD.
• Process Management: 1)Monitor and ensure HR/Admin policies are implemented and followed. 2)Lead and oversee the MD's office team to ensure all processes and systems are followed effectively.
• Research and Analysis: 1)Conduct research and prepare reports on international business trends as required. 2)Provide analysis and summaries of findings to support decision-making.

Qualifications:

• Bachelor's degree in Business Administration, Secretarial Management, or a related field.
• Minimum of 10 years of experience as a EA in a manufacturing industry.
• Age Group: 35+
• Efficient organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Google Business Suite.
• Strong attention to detail and problem-solving abilities.
• High level of professionalism and discretion.

Excellent Communication skills