Executive Assistant

Allegis Group; Pune District; Hybrid; INR 900,000 - 1,300,000; Full time

Job summary

HSBC is seeking an highly organized Executive Assistant to support senior leadership in Pune, Maharashtra. This contract role covers comprehensive admin and operational support, including calendar control, travel planning, stakeholder liaison, and preparation of executive materials.

The role requires discretion, top-notch communication, and the ability to manage multiple priorities in a fast-paced corporate setting, with opportunities to contribute to leadership events and day-to-day operations.

Qualifications

• Proven experience supporting senior executives or leadership teams.
• Strong calendar, travel, and stakeholder management skills.
• Excellent written and verbal communication abilities.
• Demonstrated discretion with confidential information and high attention to detail.

Responsibilities

• Provide end-to-end executive support to senior leaders and stakeholders.
• Manage complex calendars across multiple time zones with prioritized scheduling.
• Coordinate domestic and international travel, itineraries, visas and expenses.
• Build relationships with internal and external stakeholders and manage meetings and events.
• Prepare presentations, reports and executive communications for leadership.

Skills

Executive Calendar Management

Multi-Time Zone Diary Management

Travel Management and Coordination

Stakeholder Management

Team Coordination and Support

Event Management

Visitor Management

Communication Skills

Tools

Outlook

PowerPoint

Excel

Word

Teams

Job description

Executive Assistant to Senior Leadership

Client: HSBC
Payroll: Allegis Group
Location: Pune, Maharashtra
Contract Duration: 1 Year (Extendable)

About the Role

HSBC is looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate will have proven experience managing executive calendars, coordinating travel, handling stakeholder interactions, and supporting business-critical activities in a fast-paced corporate environment.

Key Responsibilities

• Provide end-to-end executive support to senior leaders and business stakeholders.
• Manage complex calendars across multiple time zones, ensuring effective scheduling and prioritization of meetings.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, visa documentation, and expense management.
• Build and maintain strong relationships with internal and external stakeholders.
• Organize leadership meetings, team events, town halls, offsites, and business-related events.
• Manage visitor coordination and ensure a seamless experience for guests and senior stakeholders.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Prepare presentations, reports, meeting materials, and executive communications.
• Coordinate follow-ups on action items and ensure timely completion of key deliverables.
• Support team management activities and contribute to smooth day-to-day business operations.

Required Skills & Experience

Must-Have Qualifications

• Proven experience as an Executive Assistant supporting senior executives or leadership teams in a fast-paced corporate environment.
• Strong expertise in:
• Executive Calendar Management
• Multi-Time Zone Diary Management
• Travel Management and Coordination
• Stakeholder Management
• Team Coordination and Support
• Event Management
• Visitor Management
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Highly organized with exceptional attention to detail.
• Strong problem-solving skills and ability to manage multiple priorities simultaneously.
• Proactive approach with the ability to work independently.

Technical Skills

• Advanced proficiency in Microsoft Office Suite:
• Outlook
• PowerPoint
• Excel
• Word
• Teams
• Experience supporting senior leadership within large multinational organizations.
• Exposure to banking, financial services, or global corporate environments is an advantage.

Why Join?

• Opportunity to work with a leading global banking organization, HSBC.
• Exposure to senior leadership and global stakeholders.
• Dynamic and collaborative work environment.
• Contract position with potential extension based on performance and business needs.

Employment Type

Employment Type: Contract (1 Year, Extendable)
Work Location: Pune, Maharashtra
Payroll Company: Allegis Group