Executive Assistant

Sujata Computers Pvt Ltd; Maharashtra; On-site; INR 240,000 - 360,000; Full time

Job summary

Sujata Computers Pvt Ltd in Pune seeks an Executive Assistant to support senior-level managers with calendar management, travel planning and expense reports. The role requires strong organization and time-management skills and the ability to work independently.

You will manage communications, prepare meeting materials, take minutes, arrange logistics, and help maintain office filing and supplies to keep operations running smoothly.

Qualifications

• 1 year+ experience as Executive Assistant/Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Excellent verbal and written communications in Hindi, Marathi and English
• Formal degree not required; candidates may be degree-holders or self-taught

Responsibilities

• Act as the point of contact among executives, employees, clients and external partners
• Manage information flow in a timely and accurate manner
• Help CEO prepare for meetings, travel
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Skills

Organization

Time management

Follow-ups

Documentation

Multilingual: Hindi/Marathi/English

Office gadgets & apps

Education

No degree required

Tools

MS Office Suite

Copy machines/office gadgets

Calendar software

Job description

Description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Job Category

Corporate

Job Type

Full Time

Job Location

Pune

Description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Help CEO prepare for meetings, travel
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly, yearly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirement

• Work experience of at least 1 year as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Excellent at follow-ups
• Good at documentation
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills - Hindi, Marathi and English
• A formal degree is not required; candidates may be degree-holders or self-taught.
• Should not be living more than 45 minutes away from Karve road, Pune

No of position

1