Executive Assistant

SGT UNIVERSITY; Haryana; On-site; INR 600,000 - 1,100,000; Full time

Job summary

SGT University in Haryana is seeking a highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate manages calendars, travel, and cross‑functional communications, ensuring smooth daily operations.

The role requires 5–7 years of EA/PA experience, a bachelor's degree or equivalent, and proficiency in MS Office and Google Workspace.

Qualifications

• Bachelor's degree or equivalent experience.
• 5–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external communications on behalf of executives.
• Prepare meeting agendas, presentations, reports, and minutes.
• Track action items and ensure timely follow‑up on key deliverables.
• Organize and maintain confidential documents, records, and correspondence.
• Coordinate with internal teams and external stakeholders to support business operations.
• Assist with project coordination, process improvements, and administrative initiatives.
• Handle expense reports, invoices, and other administrative tasks as required.

Skills

Calendar management

Communication

Organizational skills

MS Office

Google Workspace

Travel coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Project management software

Job description

EXECUTIVE ASSISTANT

Job Summary

We are seeking a highly organized, proactive, and detail‑oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate is an excellent communicator, can manage multiple priorities in a fast‑paced environment, and is proficient in coordinating schedules, projects, and cross‑functional communication.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external communications on behalf of executives.
• Prepare meeting agendas, presentations, reports, and minutes.
• Track action items and ensure timely follow‑up on key deliverables.
• Organize and maintain confidential documents, records, and correspondence.
• Coordinate with internal teams and external stakeholders to support business operations.
• Assist with project coordination, process improvements, and administrative initiatives.
• Handle expense reports, invoices, and other administrative tasks as required.

Required Qualifications

• Bachelor's degree or equivalent experience.
• 5–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and time‑management abilities.
• High level of discretion and professionalism when handling confidential information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

Preferred Skills

• Experience coordinating multiple projects and tracking deliverables using project management software.
• Familiarity with virtual meeting platforms such as Microsoft Teams, Zoom, or Google Meet.
• Ability to prioritize competing deadlines and work independently.
• Strong problem‑solving skills and attention to detail.

Key Competencies

• Exceptional organizational skills
• Strong interpersonal and communication skills
• Proactive and resourceful approach
• Ability to multitask in a dynamic environment
• High level of integrity and confidentiality
• Collaborative team player with a positive attitude