Executive Assistant

Cadence; Bengaluru Urban; On-site; INR 550,000 - 850,000; Full time

Job summary

Cadence in Bengaluru, Karnataka, seeks an experienced Executive Assistant to support senior leaders with calendars, travel planning, and communications.

Proficiency in MS Office, strong organizational skills, and the ability to handle confidential information independently are essential for this role.

Qualifications

• Bachelor's degree required in a related field.
• 2–6 years of experience as an Executive/Administrative Assistant supporting senior leaders.
• Strong proficiency in Microsoft Office Suite and conferencing tools.
• Excellent verbal and written communication, organizational and time-management abilities.
• Ability to maintain confidentiality and work independently.

Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Coordinate domestic and international travel, visas, and expenses.
• Prepare agendas, presentations, reports, and meeting materials.
• Take notes, track actions, and follow up for completion.
• Act as liaison between executives and stakeholders.
• Manage emails and prioritize communications for executives.
• Coordinate team events, leadership meetings, and town halls.
• Handle confidential information with discretion and professionalism.
• Support document management, invoicing, procurement, and vendor coordination.
• Improve operational efficiency by streamlining admin processes and records.

Skills

MS Office proficiency

Communication skills

Organizational skills

Confidentiality

Education

Bachelor's degree in Business Administration, Commerce, Arts, or related field

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

Job description

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Arts, or a related field.
• 2-6 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, detail-oriented, and capable of working independently.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, visa processes, accommodations, and expense reporting.
• Organize and prepare agendas, presentations, reports, and meeting materials.
• Take meeting notes, track action items, and follow up to ensure timely completion.
• Act as a liaison between executives and internal/external stakeholders.
• Manage email correspondence and prioritize communications on behalf of executives.
• Coordinate team events, leadership meetings, town halls, and off-site activities.
• Handle confidential information with discretion and professionalism.
• Support administrative tasks such as document management, invoice processing, purchase requests, and vendor coordination.
• Improve operational efficiency by streamlining administrative processes and maintaining accurate records.