Executive Assistant

Duruper; Bengaluru; On-site; INR 267,840 - 334,800; Full time

Job summary

A professional organization in Bengaluru is seeking a detailed-oriented Executive Assistant to support executive staff. The role involves managing executive calendars, preparing documents, and coordinating meetings. Candidates should have at least 2 years of experience, strong organizational skills, and proficiency in office software. This position demands professionalism and confidentiality, contributing to the smooth daily operations of the organization.

Qualifications

• At least 2 years of relevant experience in an administrative role.
• Strong communication abilities and a high degree of professionalism are essential.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments efficiently.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organized filing systems and ensure accurate record-keeping.
• Arrange travel and accommodation for executives or visitors when necessary.

Skills

Organizational skills

Time-management skills

Proficiency in office software

Communication abilities

Job description

We are seeking a professional and detail-oriented Executive Assistant to support executive staff and ensure smooth daily operations.

The role involves handling administrative tasks such as managing schedules, coordinating meetings, preparing documents, and maintaining records.

• Manage executive calendars, schedule meetings, and coordinate appointments efficiently
• Prepare and edit correspondence, reports, presentations, and other documents as required
• Handle incoming and outgoing communications, including phone calls, emails, and mail
• Maintain organized filing systems and ensure accurate record-keeping
• Arrange travel and accommodation for executives or visitors when necessary
• Greet and assist visitors in a professional and courteous manner
• Coordinate internal and external meetings, taking notes and distributing minutes
• Maintain confidentiality of sensitive information and documents
• Ensure office supplies are stocked and liaise with vendors when needed
• Provide general administrative support to executives and departments

Mandatory Requirements

• Candidates should have at least 2 years of relevant experience, excellent organizational and time-management skills, and proficiency in office software.
• Strong communication abilities and a high degree of professionalism are essential for success in this role.
• Maintain confidentiality of sensitive information and documents
• Ensure office supplies are stocked and liaise with vendors when needed
• Provide general administrative support to executives and departments