Executive Assistant

JITO; Mumbai; On-site; INR 279,000 - 390,600; Full time

Job summary

A prominent consulting organization in Mumbai seeks an Executive Assistant to support the CEO. This role focuses on managing schedules, client relationships, and internal coordination. The successful candidate will demonstrate strong leadership, communication, and problem-solving skills. The job demands high confidentiality and a proactive approach in a fast-paced environment. Candidates with a minimum of 1 year of relevant experience and a strong sense of initiative are encouraged to apply.

Qualifications

• Minimum 1 year of working experience.
• Clear oral and written communication skills.
• High self-initiative and planning skills.

Responsibilities

• Manage calendar and coordinate meetings across time zones.
• Serve as primary contact for clients and ensure high-touch service.
• Coordinate with firm partners for cross-departmental projects.

Skills

Leadership

Client Management

Communication

Interpersonal skills

Analytical skills

Problem-solving skills

Job description

Job Type: FullTimePermanent

Work Mode: Onsite

Experience: EntryLevel

Travel Requirements:

leadership, Client Management, People management, Communication, Interpersonal skills

• Strong communication and leadership abilities.
• Excellent analytical and problem-solving skills.

Job descriptionAbout the Company :We are a Network of CA firms into Audits, Consulting, Due Diligence and Merchant Banking activities.Job-role: Executive Assistant (EA) to the CEO.About the role:The Executive Assistant (EA) will serve as the primary point of contact and operational lead for the Partner. The role is designed to decouple the Partner from routine coordination, allowing them to focus on high-value advisory, deal structuring, and final audit reviews. The EA must navigate a fast-paced environment where Financial Due Diligence (FDD) and Merchant Banking timelines are non-negotiable.

Responsibilities

1. Calendar & Meeting Management (High Complexity) - scheduling and coordinating meetings and calls with existing and potential clients. Coordinate internal and external meetings with portfolio companies, investors, and advisors across different time zones.
2. Client Relationship Management (The "Front Office" Face) Follow-ups: Proactively chase clients for pending documents required for FDD or Audit Professionalism: Serve as a polished representative of the Partner, ensuring clients feel high-touch service even when the Partner is unavailable.
3. Internal Team Coordination (The "Chief of Staff" Lite) Partner Alignment: Coordinate with other firm Partners to ensure cross-departmental projects (e.g., an Audit client needing Tax advice) don't stall. Meeting Lifecycle: Draft agendas before meetings, take high-quality minutes (MOMs), and relentlessly track action items to ensure the team delivers on time. Merchant Banking Compliance: Assist in the collation of due diligence folders and virtual data rooms (VDR) for transactions.

Others

1. Confidentiality & Discretion: Maintain the highest level of confidentiality regarding sensitive company, deal, and other critical information.
2. Vendor Management - Contract negotiation
3. Front office management - First point contact
4. Office Management - Ensuring office environment
5. Expenses Tracking and Petty Cash Handling
6. Travel & Logistics Management

Desired Candidate Profile

1. Minimum 1 years of work ex handling.
2. Clear communication skills - oral and written.
3. Should be high on self-initiative, planning skills.
4. Preferred from service sector work from office at Andheri. 11 am to 7.30 pm. Location : Andheri East.