Executive Assistant

Ampersand International Mobility; New Delhi; On-site; INR 400,000 - 800,000; Full time

Job summary

Qualifications

• Experience: 2-4 years in Executive Assistant/Coordinator roles.
• Education: Graduate in any discipline; MBA/related field preferred.

Responsibilities

• Provide high-level administrative support to the CEO, including calendar management and scheduling meetings.
• Serve as the main point of contact between the CEO and internal/external stakeholders.
• Manage emails, correspondence, and follow-ups promptly and professionally.
• Prepare reports, presentations, MIS, and briefing documents for meetings.
• Coordinate cross-functional activities and track key deliverables.
• Organize travel arrangements, itineraries, and expense management.
• Maintain confidentiality of sensitive information and business discussions.
• Support in project coordination and execution of strategic initiatives.
• Take meeting minutes and ensure timely closure of action items.
• Handle ad-hoc tasks and day-to-day operations.

Skills

Communication skills

Professionalism

Organization & time mgmt

Detail-oriented

Multitasking

Stakeholder management

MS Office

Education

Graduate in any discipline (MBA preferred)

Tools

MS Office

Job description

About Ampersand International Mobility: Ampersand International Mobility is a global workforce mobility company committed to enabling international career opportunities through structured training, compliance, and ethical placement practices. We partner with global employers, training institutions, and ecosystem stakeholders to create scalable talent mobility pathways. Purpose: We are looking for a dynamic, sharp, and highly organized Executive Assistant (EA) to support the CEO at Ampersand International Mobility. The ideal candidate will act as a trusted partner, ensuring seamless coordination, communication, and execution of business priorities.

Key Responsibilities of the Role:

1. Provide high-level administrative support to the CEO, including calendar management, scheduling meetings, and prioritizing appointments.

2. Act as a point of contact between the CEO and internal/external stakeholders.

3. Manage emails, correspondence, and follow-ups in a timely and professional manner.

4. Prepare reports, presentations, MIS, and briefing documents for meetings.

5. Coordinate cross-functional activities and track key deliverables.

6. Organize travel arrangements, itineraries, and expense management. 7. Maintain confidentiality of sensitive information and business discussions.

8. Support in project coordination and execution of strategic initiatives. 9. Take meeting minutes and ensure timely closure of action items.

10. Handle ad-hoc tasks and ensure smooth day-to-day operations.

Key Requirements:

Experience & Background

• Experience: 2-4 years in a similar Executive Assistant / Coordinator role
• Education: Graduate in any discipline (preferred: Business Administration or related field)

Skills & Competencies

• Strong verbal and written communication skills
• High level of professionalism and discretion
• Excellent organizational and time management abilities
• Proactive, detail-oriented, and solution-driven mindset
• Ability to multitask and work in a fast-paced environment
• Strong stakeholder management and interpersonal skills
• Proficiency in MS Office (Excel, PowerPoint, Word) and email management
• Smart, presentable, and confident personality

Why Join Us?

• Opportunity to impact global careers
• Work in a fast-growing international mobility ecosystem
• High ownership and creative freedom in training design