Senior Executive Assistant (Remote)

Measured Moves Pvt Ltd; Mumbai; Remote; INR 1,200,000 - 1,800,000; Full time

Job summary

Measured Moves Pvt Ltd is seeking a high-performance Executive Assistant to support a founder across multiple priorities, teams, and external stakeholders. The role goes beyond traditional admin work, acting as a central coordinator to ensure priorities are clear and tasks progress without slips.

The ideal candidate is proactive, detail-oriented, and capable of operating with speed, discretion, and sound judgment in a fast-moving environment. Remote work with global stakeholders is expected.

Qualifications

• 7–10+ years of EA/operations experience.
• Experience supporting senior leaders in fast-paced teams.
• Strong written and verbal communication skills.

Responsibilities

• Provide executive support across calendars, meetings, and communications.
• Attend key meetings, capture decisions, actions, owners, and summaries.
• Maintain task trackers and monitor progress across initiatives.
• Prepare daily priority briefs and reporting for the executive.
• Coordinate with external stakeholders and ensure alignment across teams.
• Leverage AI tools to draft communications and summaries.
• Improve workflows and documentation, with light travel/logistics when needed.

Skills

Executive presence

Strong communication

Organization & multitasking

Remote work autonomy

Proactive thinking

Judgment

Execution speed

Accountability

Discretion

Tools

Google Workspace

Slack

Excel

Monday.com

CRM basics

AI tools (ChatGPT, Claude)

Job description

Industry: Founder Network / Community / Events & Ecosystem

About the Organization:

Our client operates a high-impact network of founders, investors, and operators focused on building meaningful companies and communities. The organization is fast-paced, founder-led, and highly execution-driven, with multiple concurrent initiatives including events, partnerships, and ecosystem development.

About the Role:

We are seeking a high-performance Executive Assistant (EA) to support a dynamic founder operating across multiple priorities, teams, and external stakeholders.

The role goes beyond traditional administrative support. The EA will act as a central coordination and execution partner, ensuring that priorities are clear, tasks are progressing, and nothing falls through the cracks.

The ideal candidate is proactive, detail-oriented, and highly responsive, with the ability to operate with speed, discretion, and strong judgment in a fast-moving environment.

Key Responsibilities

Executive Support

• Manage complex calendar, scheduling, and meeting coordination across stakeholders
• Prioritize and triage incoming communication (email, WhatsApp, Slack, requests)
• Ensure seamless day-to-day operations for the executive

Meeting Management & Follow-Ups

• Attend key meetings and capture:
  • Decisions
  • Action items
  • Ownership
• Deliver concise summaries within a short turnaround time (not long-form minutes)
• Track and follow up on all commitments made

Task Tracking & Accountability

• Maintain and update task trackers (Excel / tools like Monday.com)
• Monitor progress across team initiatives
• Proactively follow up with stakeholders to ensure completion

Daily Planning & Reporting

• Prepare daily priority briefs for the executive
• Completed items
• Key follow-ups

Communication & Coordination

• Support the executive by organizing, prioritizing, and processing incoming tasks, requests, and asks
• Communicate effectively and professionally with external stakeholders for scheduling
• Translate discussions into clear next steps and assignments
• Ensure alignment across teams and communication channels

AI-Enabled Productivity

• Leverage tools such as ChatGPT and meeting transcription software
• Support drafting of communications, summaries, and structured outputs
• Continuously improve efficiency using AI tools

Operations & Systems Support

• Maintain organized documentation and shared resources
• Improve workflows and processes for efficiency
• Support coordination across tools and systems

Additional Responsibilities (As Needed)

• Light support for travel planning and logistics
• Ad hoc administrative and operational tasks
• Support during high-priority events or peak business periods

Ideal Candidate Profile

Experience

• 7–10+ years of experience as an Executive Assistant, Operations Associate, or similar role
• Experience supporting senior leaders, founders, or fast-paced teams

Core Skills

• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• High attention to detail, especially in scheduling and tracking
• Ability to work independently in a remote environment with minimal supervision
• Comfortable operating in a high-trust environment with significant autonomy and accountability
• Proficiency with fast-paced communication tools such as WhatsApp, Slack, and email
• Proactivity: Anticipates needs rather than waiting for instructions
• Judgment: Distinguishes urgency vs importance
• Execution Speed: Delivers quickly with clarity
• Accountability Mindset: Drives tasks to completion across teams
• Discretion: Handles sensitive information with confidentiality

Technical Skills:

• Proficiency in tools such as:
  • Google Workspace
  • Slack
  • Excel (for tracking, updating, and maintaining structured data)
  • Project management tools (e.g., Monday.com)
  • CRM systems (basic data pulling, updating, and maintenance — not design or configuration)
  • Familiarity with AI tools (e.g., ChatGPT, Claude, Perplexity, meeting transcription tools)
• Bonus: Ability to do light formatting, basic design, and use Canva for clean, professional documents and presentations