Executive Assistant

Venturapranas Accounting; Chennai; On-site; INR 446,000 - 781,000; Full time

Job summary

Venturapranas Accounting in Chennai is seeking an highly organized Executive Assistant to support our CEO and oversee the daily operations of the executive office. You will be the primary point of contact for internal teams and external partners, manage complex calendars, arrange domestic and international travel, and handle highly confidential information with discretion.

The role requires superb time management, the ability to prioritize in a fast-paced environment, and a proactive approach to

Qualifications

• Experience in executive support and handling confidential information.
• Strong calendar and travel coordination skills across multiple time zones.
• Excellent communication with internal and external stakeholders.

Responsibilities

• Manage information flow with discretion and confidentiality.
• Coordinate CEO's calendar, meetings, and travel arrangements.
• Serve as primary point of contact among management, employees, clients, and external partners.

Job description

We are seeking a highly organized, proactive, and discreet Executive Assistant to support our CEO and manage the daily operations of the executive office. The ideal candidate will serve as the primary point of contact for internal and external stakeholders, manage complex calendars, coordinate international travel, and handle sensitive information with the utmost confidentiality. This role requires excellent time management skills, the ability to prioritize tasks in a fast-paced environment, and a strong proficiency in managing schedules across multiple global time zones.

Role & responsibilities

• Information and Communication Management
  Manage information flow in a timely and accurate manner.
  Maintain and ensure strict professional discretion and confidentiality regarding all business and personal matters.
  Act as the primary point of contact among management, employees, clients, and other external partners.
  Handle, screen, and direct phone calls and correspondence directed to managers and supervisors.
• Calendar and Meeting Coordination
  Manage the CEO's calendar, schedule meetings, and set up interviews.
  Book meeting rooms and coordinate all necessary logistics for appointments.
  Act as a scribe for tracking client enquiries and potential Requests for Quotations (RFQ) coming through the website.
  Follow up on leads and track client engagement through the pipeline.
• Travel and Expense Management
  Coordinate detailed domestic and international travel arrangements, including flights, ground transportation, and hotel bookings.
  Create comprehensive travel itineraries.
  Arrange accommodations and prepare timely expense reports.
• Time Zone and Operations Support
  Demonstrate seamless coordination across multiple global time zones, specifically PST, IST, EST, SGT, and GMT.
  Provide general administrative support to ensure smooth daily operations.
  Organize daily workload by priorities and meet strict deadlines in a fast-paced, quickly changing environment.
  Apply a proactive approach to problem-solving with strong decision-making skills.