Executive Assistant

Kohinoor Group Pune; Pune District, Pimpri-Chinchwad; On-site; INR 400,000 - 600,000; Full time

Job summary

Kohinoor Group Pune is seeking an organized Executive Assistant to support day-to-day operations, manage calendars, and handle confidential information. You will coordinate meetings, coordinate travel, and prepare business documents for the executive.

The role requires 3–7 years of EA/PA experience, superb organizational skills, and strong written and verbal communication abilities. A proactive, discreet professional is essential to succeed in this role.

Qualifications

• 3–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional discretion and ability to handle confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow-ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.
• Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executive’s needs and proactively resolve administrative or scheduling issues.

Skills

Time management

Organizational skills

Multi-tasking

Discretion

Written communication

Verbal communication

Travel coordination

Calendar management

Job description

We are seeking a highly organized and resourceful Executive Assistant. You will play a key role in ensuring smooth day-to-day operations, managing schedules, handling confidential information, coordinating schedules, communications, and transactions.

Responsibilities-

• Manage the executive’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow-ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.
• Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executive’s needs and proactively resolve administrative or scheduling issues.

Requirements-

• 3–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional discretion and ability to handle confidential information.
• Strong written and verbal communication skills.