Executive Assistant

Eclat Health Solutions; Navi Mumbai; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Eclat Health Solutions is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership in Navi Mumbai. The role emphasizes calendar management, meeting coordination, and travel arrangements with a focus on discretion and efficiency.

The ideal candidate will demonstrate strong communication skills, be highly organized, and able to manage multiple priorities in a fast-paced corporate environment.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 5+ years of experience as Executive Assistant, Personal Assistant, or similar role.
• Experience supporting CXOs, Directors, VPs, or senior management preferred.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• Proficiency in MS Office suite (Outlook, Excel, Word, PowerPoint).
• Experience managing calendars, meetings, travel, and executive correspondence.
• High professionalism, confidentiality and attention to detail.

Responsibilities

• Provide comprehensive administrative and executive support to senior leadership.
• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Organize and coordinate leadership meetings, conferences, and business reviews.
• Prepare meeting agendas, minutes of meetings, and follow-up action items.
• Manage email correspondence, phone calls, and other official communications for executives.
• Coordinate domestic and international travel arrangements, including flights and hotels.
• Handle confidential documents and sensitive communications with discretion.
• Track deadlines and follow-up activities to ensure timely completion.
• Liaise with departments, clients, vendors, and external stakeholders.
• Assist in preparing reports, presentations, spreadsheets, and other documents.
• Manage expense claims and administrative records.

Skills

Executive support

Calendar management

Verbal & written communication

Multitasking

Discretion

Stakeholder management

Organizational skills

Education

Bachelor's degree in Business Administration/Management

Tools

MS Office (Outlook, Excel, Word, PowerPoint)

Job description

Job Description Executive Assistant

Location: Navi Mumbai,
Experience: 5+ Years
Employment Type: Full-Time
Work Mode: Work From Office

Position Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant with 5+ years of experience in providing administrative and executive support to senior leadership. The ideal candidate should possess excellent communication, coordination, and time-management skills, with the ability to handle confidential information and manage multiple priorities efficiently.

The candidate will be responsible for managing executive calendars, coordinating meetings, handling correspondence, organizing travel arrangements, and ensuring smooth day-to-day operations for senior management.

Key Responsibilities

• Provide comprehensive administrative and executive support to senior leadership.
• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Organize and coordinate leadership meetings, conferences, and business reviews.
• Prepare meeting agendas, presentations, minutes of meetings (MoM), and follow-up action items.
• Manage email correspondence, phone calls, and other official communications on behalf of executives.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, transportation, and itineraries.
• Handle confidential documents, business information, and sensitive communications with discretion.
• Track important deadlines, commitments, and follow-up activities to ensure timely completion.
• Liaise with various departments, clients, vendors, and external stakeholders.
• Assist in preparing reports, presentations, spreadsheets, and other business documents.
• Manage expense claims, reimbursement documentation, and administrative records.
• Support office administration and other executive-level requirements as needed.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.
• Prior experience supporting CXOs, Directors, VPs, or senior management is preferred.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• Proficiency in MS Office, including Outlook, Excel, Word, and PowerPoint.
• Experience managing calendars, meetings, travel arrangements, and executive correspondence.
• High level of professionalism, confidentiality, and attention to detail.
• Ability to work independently, anticipate executive requirements, and manage changing priorities.
• Strong interpersonal skills and stakeholder management capabilities.

Preferred Qualifications

• Experience working in a corporate or MNC environment.
• Familiarity with calendar management tools, meeting platforms, and travel booking systems.
• Ability to prepare executive-level presentations and business reports.
• Experience coordinating with multiple departments and senior stakeholders.

Candidate Profile

We are seeking a dependable and professional individual who can act as a trusted support partner to senior leadership. The candidate should demonstrate initiative, sound judgment, discretion, and the ability to manage responsibilities in a fast-paced corporate environment.

Job Location: Navi Mumbai,
Experience Required: 5+ Years
Industry Preference: Corporate / Healthcare / BPO / MNC Environment