Executive Assistant to Managing Director & Leadership Team

Randstad India; Pune District; Presencial; INR 2.500.000 - 4.000.000; Jornada completa

Descripción de la vacante

Randstad India Private Limited is seeking an Executive Assistant to the Managing Director & Leadership Team in Pune. The role demands high organization, proactive coordination, and discretion to manage calendars, travel, meetings, events and confidential communications for the MD and leadership team.

You will coordinate complex schedules, plan domestic and international travel, prepare MOM, support MIS/ dashboards, and ensure smooth executive office operations with vendors and cross-functional

Formación

• Bachelor’s degree in Business Administration or related field.
• 8-10 years of experience as an Executive Assistant to senior leadership.
• Proven experience in managing international travel and high-level meetings.
• Experience in event management and vendor coordination preferred.

Responsabilidades

• Manage and maintain complex calendars for the MD and leadership team.
• Plan and coordinate domestic and international travel (flights, visas, accommodation, transport).
• Schedule and organize leadership meetings, board meetings and reviews; prepare MOM.
• Plan and execute company events, annual day & offsites activities.
• Draft professional emails, communications and announcements; maintain confidentiality.
• Support in preparing MIS reports, dashboards and data analysis; coordinate with cross-functional teams.
• Liaise with vendors, travel agencies and service providers for operations.
• Ensure smooth day-to-day functioning of executive office; identify automation opportunities.

Conocimientos

MS Office

Calendar management

Travel planning

Meeting coordination

Communication skills

Educación

Bachelor’s degree in Business Administration

Herramientas

MS Office

Descripción del empleo

Job Title: Executive Assistant to Managing Director & Leadership Team

Location: Pune

Job Type: Full-Time

Department: Administration / Executive Office

Reports To: Managing Director & Leadership Team

Job Overview:

We are seeking a highly organized, proactive and detail-oriented Executive Assistant to support the Managing Director and Leadership Team. The role requires exceptional coordination skills, discretion and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will act as a trusted partner, ensuring seamless executive operations and communication.

1. Calendar & Schedule Management

• Manage and maintain complex calendars for the MD and leadership team
• Coordinate internal and external meetings across
• Prioritize appointments and ensure optimal time management
• Handle last-minute changes and schedule conflicts efficiently

2. Travel & Logistics Management

• Plan and coordinate domestic and international travel (flights, visas, accommodation, transport)
• Prepare detailed travel itineraries and briefing documents
• Manage travel budgets and ensure cost optimization
• Handle travel-related contingencies and on-ground coordination

3. Meeting Coordination & Documentation

• Schedule and organize leadership meetings, board meetings and reviews
• Attend meetings and prepare accurate Minutes of Meeting (MOM)
• Track action items and ensure timely follow-ups
• Prepare presentations, reports and briefing notes for meetings

4. Event & Engagement Management

• Plan and execute company events, annual day & offsites activities
• Coordinate with vendors for events, conferences and corporate gatherings
• Manage budgets, logistics and end-to-end execution of events
• Ensure high-quality experience and brand alignment

5. Stakeholder & Communication Management

• Act as a point of contact between MD, leadership team and internal/external stakeholders
• Draft professional emails, communications and announcements
• Maintain confidentiality and handle sensitive information with discretion
• Build strong working relationships across departments

6. Administrative & Operational Support

• Manage documentation, records and executive correspondence
• Support in preparing MIS reports, dashboards and data analysis
• Coordinate with cross-functional teams for business updates
• Assist in project tracking and execution support

7. Office Coordination & Process Improvement

• Streamline administrative processes and improve efficiency
• Liaise with vendors, travel agencies and service providers
• Ensure smooth day-to-day functioning of executive office
• Identify areas for automation and process enhancement
• Excellent organizational and multitasking abilities
• High level of professionalism and confidentiality
• Proficiency in MS Office (Excel, PowerPoint, Outlook)
• Strong problem-solving and decision-making skills
• Ability to work under pressure and meet tight deadlines
• Attention to detail and accuracy

Qualifications & Experience

• Bachelor’s degree in Business Administration or related field
• 8-10 years of experience as an Executive Assistant to senior leadership/MD/CXO
• Proven experience in managing international travel and high-level meetings
• Experience in event management and vendor coordination preferred

Key Attributes

• Proactive and self-driven
• High emotional intelligence and interpersonal skills
• Strong sense of ownership and accountability
• Flexibility to work beyond standard hours when required

Working Conditions

• Hours: Full-time, standard business hours with occasional overtime as required.