Executive assistant to Director

Neuraleap Group; Maharashtra; On-site; INR 350,000 - 700,000; Full time

Job summary

Neuraleap Group is seeking an Executive Assistant in Maharashtra, India, to provide comprehensive administrative and professional support to the Director/Management. The role focuses on managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication across departments.

The ideal candidate will be highly organized, proactive, and capable of maintaining discreet handling of sensitive data while coordinating cross-functional activities and travel

Qualifications

• Highly organized, proactive and trustworthy executive assistant.
• Excellent at managing schedules and coordinating meetings.
• Handles confidential information with discretion.

Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, calls, and business appointments.
• Prepare meeting agendas, presentations, reports, MIS, and other documents as required.
• Maintain accurate records, files, correspondence, and confidential documents.
• Handle emails, calls, messages, and other communications on behalf of the Director.
• Coordinate with internal teams and external stakeholders to ensure timely completion of tasks.
• Follow up with different departments on important assignments, deadlines, and pending activities.
• Prepare daily/weekly schedules and provide regular updates to the Director.
• Assist in travel planning, including flights, hotels, transportation, and itineraries.
• Support the Director during meetings by taking notes, preparing MOMs, and tracking action items.
• Handle confidential and sensitive business information with complete discretion.
• Coordinate with clients, vendors, business partners, and senior management when required.
• Conduct research and gather information for business meetings, projects, and decision-making.
• Ensure timely reminders and follow-ups for important meetings, payments, commitments, and deadlines.
• Manage personal and professional tasks assigned by the Director, as required.
• Perform other administrative and coordination responsibilities assigned by management.

Skills

Management

Scheduling

Business meetings

Job description

Job Summary

We are looking for a highly organized, proactive, and trustworthy

Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and professional support to the Director/Management. The ideal candidate should be excellent at managing schedules, coordinating meetings, handling confidential information, and ensuring smooth communication and follow-ups across departments.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, calls, and business appointments.
• Prepare meeting agendas, presentations, reports, MIS, and other documents as required.
• Maintain accurate records, files, correspondence, and confidential documents.
• Handle emails, calls, messages, and other communications on behalf of the Director.
• Coordinate with internal teams and external stakeholders to ensure timely completion of tasks.
• Follow up with different departments on important assignments, deadlines, and pending activities.
• Prepare daily/weekly schedules and provide regular updates to the Director.
• Assist in travel planning, including flights, hotels, transportation, and itineraries.
• Support the Director during meetings by taking notes, preparing MOMs, and tracking action items.
• Handle confidential and sensitive business information with complete discretion.
• Coordinate with clients, vendors, business partners, and senior management when required.
• Conduct research and gather information for business meetings, projects, and decision-making.
• Ensure timely reminders and follow-ups for important meetings, payments, commitments, and deadlines.
• Manage personal and professional tasks assigned by the Director, as required.
• Perform other administrative and coordination responsibilities assigned by management.

Skills: management,schedules,business meetings