Executive Assistant

Epi Skills Foundation Nadia; Bidhannagar; On-site; INR 1,500,000 - 2,500,000; Full time

Benefits offered by this job

Strategic exposure

Growth opportunities

Competitive salary

Job summary

Epi Skills Foundation Nadia is seeking an experienced Executive Assistant to support the Director with calendar management, communications, and travel planning. The role requires exceptional organizational skills, a professional demeanor, and the ability to handle confidential matters in a dynamic environment.

The candidate should have a Bachelor's in Business Administration or related field, 25 years of EA/PA experience, and proficiency in MS Office and collaboration tools such as Google

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 25 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High proficiency in MS Office Suite and familiarity with collaboration tools like Google Workspace, Slack, Zoom.
• Ability to work under pressure and adapt to changing priorities.
• Strong interpersonal skills with a professional demeanor.
• Age within 30 years.

Responsibilities

• Administrative & Calendar Management for the Director.
• Manage Directors calendar, appointments, meetings, and travel.
• Draft, review, and manage communications for the Director.
• Coordinate meetings; prepare agendas and circulate pre-read materials.
• Record minutes, track action items, and follow up.
• Assist in presentations, reports, and proposals.
• Coordinate with internal teams for project execution.
• Plan and coordinate domestic and international travel and events.
• Maintain confidentiality and act as gatekeeper for the Director.

Skills

Executive Support

Calendar Management

Communication

MS Office

Digital Tools

Multitasking

Stakeholder Liaison

Travel Planning

Education

Bachelor's in Business Admin

Tools

Google Workspace

Slack

Zoom

Outlook

Excel

Job description

Role & responsibilities

• Key Responsibilities 1. Administrative & Calendar Management
• Manage the Directors calendar, appointments, meetings, and travel schedules.
• Prioritize and coordinate appointments while ensuring adequate preparation for each engagement.
• 2. Communication & Correspondence
• Draft, review, and manage internal and external communications on behalf of the Director.
• Serve as the first point of contact for stakeholders, maintaining professionalism and confidentiality.
• 3. Meeting Coordination
• Schedule, prepare agendas, and circulate pre-read materials for meetings.
• Record minutes of meetings, track action items, and ensure timely follow-ups.
• 4. Operational Support
• Assist in preparation of presentations, reports, and proposals.
• Coordinate with internal teams to ensure smooth execution of projects and initiatives.
• 5. Travel & Event Management
• Plan and coordinate domestic and international travel logistics, itineraries, and related arrangements.
• Support in organizing official events, conferences, and workshops.
• 6. Confidentiality & Discretion
• Handle sensitive information with utmost integrity and confidentiality.
• Act as a trusted gatekeeper for the Directors time and priorities.

Preferred candidate profile

Required Skills & Qualifications

• Bachelors degree in Business Administration, Management, or a related field.
• 25 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools (e.g., Google Workspace, Slack, Zoom).
• Ability to work under pressure and adapt to changing priorities.
• Strong interpersonal skills with a professional demeanor.
• Age within 30 years

Perks and benefits

• Exposure to strategic decision-making and senior-level operations.
• Professional growth opportunities in a dynamic work environment.
• Competitive salary and benefits package.