Executive Assistant to Managing Director

DIYA GREENCITY PRIVATE LIMITED; Ghaziabad District; On-site; INR 500,000 - 700,000; Full time

Job summary

DIYA GREENCITY PRIVATE LIMITED is seeking an Executive Assistant to support the Managing Director in Ghaziabad. The role requires strong organizational skills, excellent communication, and the ability to manage complex schedules and travel arrangements.

The ideal candidate has 2–4 years of relevant experience, a Bachelor's degree, and proficiency in MS Office. You will handle confidential information and coordinate with stakeholders to ensure smooth operations.

Qualifications

• Bachelor's degree or higher preferred.
• 2–4 years experience as executive assistant or similar for senior executives.
• Excellent organizational and time management skills with ability to prioritize.

Responsibilities

• Calendar Management: Maintain MD's schedule, appointments, meetings, conferences.
• Travel Coordination: Arrange flights, accommodations, transportation for MD.
• Communication Management: Handle emails, calls, and written correspondence.
• Documentation & Filing: Organize files, records, and documents for easy access.
• Meeting Support: Prepare agendas, take minutes, distribute materials.
• Administrative Support: Prepare reports, presentations and documents as needed.
• Project Assistance: Support MD on special projects, coordinate tasks and deadlines.
• Relationship Management: Build relationships with internal/external stakeholders.
• Confidentiality: Handle sensitive information discreetly and maintain confidentiality.

Skills

Calendar management

Travel coordination

Communications

Documentation & filing

Meeting support

Administrative support

Project assistance

Relationship management

Confidentiality

Education

Bachelor's degree

Tools

MS Office

Job description

• Calendar Management: Manage and maintain the Managing Director's schedule, including scheduling appointments, meetings, and conferences.
• Travel Coordination: Make travel arrangements for the Managing Director, including booking flights, accommodations, and transportation.
• Communication Management: Handle incoming and outgoing communications on behalf of the Managing Director, including emails, phone calls, and written correspondence.
• Documentation and Filing: Maintain and organize files, records, and documents, ensuring they are easily accessible and up-to-date.
• Meeting Support: Prepare agendas, take minutes, and distribute materials for meetings attended by the Managing Director.
• Administrative Support: Provide general administrative support, including preparing reports, presentations, and other documents as needed.
• Project Assistance: Assist the Managing Director with special projects and initiatives, coordinating tasks and ensuring deadlines are met.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

Qualifications

• Bachelor's degree preferred.
• Proven experience of 2-4 years as an executive assistant or similar role, supporting senior-level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Flexibility and adaptability to changing priorities and situations.
• Attention to detail and accuracy in all work.
• Ability to work independently with minimal supervision.