Executive Administrative Assistant

Launch It Consulting; Bengaluru; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Launch It Consulting is seeking an experienced Executive Assistant to support senior leaders in Bengaluru. You will manage complex calendars, coordinate domestic and international travel, and facilitate leadership meetings and events.

The role requires strong organizational skills, discretion, and proficiency with MS 365. You will collaborate with finance, HR, and cross-functional partners to drive efficient executive operations in a fast-paced environment.

Qualifications

• Experience supporting senior leaders or executives.
• Proven ability to manage calendars, travel, and events.
• Strong organizational and stakeholder management skills.
• Experience with budget tracking and expenses.
• Ability to handle confidential information with discretion.
• Proficiency with MS 365 tools.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide strategic calendar management for senior leaders, ensuring alignment with business priorities and optimizing executive time.
• Manage domestic and international travel logistics, including itineraries, visa coordination, accommodations, and executive travel support.
• Drive Rhythm of Business (ROB) processes, including leadership meetings, town halls, business reviews, offsites, and executive engagements.
• Coordinate and manage executive visits, customer engagements, Employee Briefing Center (EBC) sessions, and leadership events. Partner with Finance on budget planning, expense management, purchase requests, and spend governance.
• Support organizational planning activities including onboarding, team events, space planning, and resource coordination.
• Facilitate communication and collaboration across leadership teams, business partners, and support functions.
• Maintain the highest standards of confidentiality, professionalism, and compliance in handling sensitive business information.
• Track actions, decisions, and follow-ups arising from leadership meetings and strategic programs.
• Drive process improvements and operational efficiencies across executive office activities

Skills

Calendar management

Travel planning

Stakeholder management

Budgeting

Confidentiality

MS 365

Organization skills

Communication

Independence

Tools

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Role & responsibilities

• Provide strategic calendar management for senior leaders, ensuring alignment with business priorities and optimizing executive time.
• Manage domestic and international travel logistics, including itineraries, visa coordination, accommodations, and executive travel support.
• Drive Rhythm of Business (ROB) processes, including leadership meetings, town halls, business reviews, offsites, and executive engagements.
• Coordinate and manage executive visits, customer engagements, Employee Briefing Center (EBC) sessions, and leadership events.
  Partner with Finance on budget planning, expense management, purchase requests, and spend governance.
• Support organizational planning activities including onboarding, team events, space planning, and resource coordination.
• Facilitate communication and collaboration across leadership teams, business partners, and support functions.
• Maintain the highest standards of confidentiality, professionalism, and compliance in handling sensitive business information.
• Track actions, decisions, and follow-ups arising from leadership meetings and strategic programs.
• Drive process improvements and operational efficiencies across executive office activities

Preferred candidate profile

• Significant experience supporting senior executives, General Managers, Directors, or equivalent leadership roles.
• Proven experience managing complex calendars, executive travel, and leadership events.
• Strong organizational, communication, and stakeholder management skills.
• Experience managing budgets, expenses, and operational processes.
• Ability to work independently in a fast-paced, highly dynamic environment.
• High degree of discretion and confidentiality.
• Proficiency with MS 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)