Executive Assistant

Success Stories-HR Solutions; Kolkata District; On-site; INR 350,000 - 600,000; Full time

Job summary

Success Stories-HR Solutions in Kolkata seeks an Executive Assistant to manage the executive team’s calendar, coordinate travel, and schedule meetings. The role emphasizes logistics to enable executives to focus on strategic initiatives.

The ideal candidate will be highly organized, proactive, and discreet, with strong communication skills and experience using calendar tools and travel booking systems to manage multiple schedules efficiently.

Qualifications

• Strong calendar management and travel coordination experience.
• Excellent communication and organizational skills.
• Discretion and confidentiality in handling executive information.
• Ability to prioritize and manage multiple schedules effectively.

Responsibilities

• Manage the executive's calendar, schedule appointments and meetings.
• Coordinate travel arrangements, including flights and accommodations.
• Prepare meeting agendas, take minutes, and follow up on actions.
• Assist with reports and presentations as needed.
• Maintain confidentiality in all matters.

Skills

Calendar management

Travel arrangements

Meeting scheduling

Communication

Organization

Tools

Calendar software

Travel booking system

Job description

We are seeking a highly organized and proactive Executive Assistant to support our executive team in West Bengal. The ideal candidate will have a strong background in calendar management, travel arrangements, and meeting scheduling, ensuring that our executives can focus on strategic initiatives while you handle the logistics. In this role, you will be responsible for managing the executive's calendar, scheduling meetings, and coordinating travel arrangements. You will act as a liaison between the executive team and other departments, ensuring effective communication and collaboration. Your attention to detail and ability to prioritize tasks will be crucial in managing multiple schedules and deadlines. Key responsibilities include:

• Managing and organizing the executive's calendar, including scheduling appointments and meetings.
• Coordinating travel arrangements, including flights, accommodations, and itineraries.
• Preparing meeting agendas, taking minutes, and following up on action items.
• Assisting with the preparation of reports and presentations as needed.
• Maintaining confidentiality and exercising discretion in all matters.

The successful candidate will possess excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. Proficiency in calendar management tools and travel booking systems is essential. If you are a detail-oriented individual with a passion for supporting executives and ensuring smooth operations, we encourage you to apply for this exciting opportunity.