Executive Assistant

Sigma Rail Systems; Gurugram District; On-site; INR 360,000 - 600,000; Full time

Job summary

Sigma Rail Systems is seeking an organized Executive Assistant to support senior management. You will manage calendars, handle communications and coordinate office operations.

The role requires strong MS Office skills, excellent written and verbal communication, and the ability to work independently and as part of a team. This is a full-time position based in Gurugram.

Qualifications

• Proven written and verbal communication skills.
• Strong organizational abilities and time management.
• Comfortable working independently and as part of a team.

Responsibilities

• Manage executives' calendars, appointments, meetings and travel.
• Screen calls, emails and visitors; elevate urgent matters.
• Draft and distribute letters, reports and presentations.
• Prepare agendas, take minutes and track action items.
• Maintain filing systems, records and databases.
• Assist with basic bookkeeping, invoicing and expense tracking.
• Support special projects and ad hoc tasks.

Skills

MS Office proficiency

Verbal & written communication

Organizational & time management

Attention to detail

Independent & team work

Education

UG/Graduate

Office administration qualification a plus

Tools

MS Office

Job description

Job Description

We are looking for an organized and professional Executive Assistant to support our senior management. You will manage schedules, handle communications and coordinate office operations.

Roles and Responsibilities

• Manage executives' calendars, appointments, meetings and travel.
• Screen calls, emails and visitors; elevate urgent matters.
• Draft and distribute letters, reports and presentations.
• Prepare agendas, take minutes and track action items.
• Maintain filing systems, records and databases.
• Assist with basic bookkeeping, invoicing and expense tracking.
• Support special projects and ad hoc tasks.

Desired Candidate Profile

• Previous office experience, preferably supporting senior staff.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Attention to detail and problem-solving ability.
• Able to work independently and in a team.

Job Details

• Role: Administration Others
• Industry Type: Miscellaneous
• Department: Administration and Facilities
• Employment Type: Full Time, Permanent
• Role Category: Administration
• Education: UG Any Graduate (office administration qualification is a plus)