Executive Assistant

Atomic Arts; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Atomic Arts is seeking a highly organised Executive Assistant to support senior management with day-to-day administrative tasks and strategic coordination. The role requires managing multiple priorities, coordinating with stakeholders, and ensuring smooth operations across departments.

Ideal candidates will have 2–5 years of EA/PA experience, strong communication skills, and proficiency in MS Office and Google Workspace. A Bachelor's degree in business or related field is preferred.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–5 years of EA/PA/Administrative experience.
• Strong written and verbal communication.
• Proficiency in MS Office and Google Workspace.
• Ability to multitask and prioritise effectively.
• Maintains confidentiality and handles sensitive information.

Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and keep records.
• Handle emails, calls, and follow-ups.
• Prepare reports, presentations, and documents.
• Coordinate with departments to track tasks and deadlines.
• Arrange travel, accommodation, itineraries, and logistics.
• Maintain confidential documents and information.
• Support senior management with day-to-day administrative tasks.
• Assist with events and special assignments.
• Follow up on pending matters and ensure timely completion.

Skills

Organizational skills

Time management

Communication

Discretion

Independent work

Education

Bachelor's degree in Business Administration

Tools

MS Office

Google Workspace

Job description

We are looking for a highly organised, proactive, and detail-oriented Executive Assistant

to provide administrative and operational support to senior management. The ideal

candidate should be able to manage multiple priorities, coordinate with various

stakeholders, and ensure smooth day-to-day operations.

Key Responsibilities

• Manage calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings and maintain meeting records.
• Handle emails, correspondence, calls, and follow-ups.
• Prepare reports, presentations, documents, and other administrative materials.
• Coordinate with different departments to track tasks, deadlines, and deliverables.
• Organise travel arrangements, accommodation, itineraries, and related logistics.
• Maintain confidential documents, records, and information.
• Coordinate with clients, vendors, partners, and other external stakeholders.
• Assist with events, projects, presentations, and special assignments.
• Conduct research and compile information when required.
• Follow up on pending matters and ensure timely completion of assigned tasks.
• Support senior management with day-to-day administrative requirements.
• Perform other duties and responsibilities as assigned.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• 2-5 years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office and Google Workspace.
• Ability to multitask and prioritise effectively.
• Strong attention to detail and follow-through.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and take initiative.

Preferred Skills

• Experience supporting senior management.
• Strong coordination and stakeholder-management skills.
• Good problem-solving and decision-making abilities.
• Experience in the media, entertainment, VFX, or creative industry will be an advantage.

Organisation | Communication | Time Management | Attention to Detail | Confidentiality | Coordination | Problem Solving | Ownership | Adaptability