Executive Assistant

Kunvarji; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Kunvarji in Mumbai is seeking an executive assistant to manage calendars, appointments, meetings, and schedules with precision.

You will handle end-to-end business travel arrangements, coordinate with internal departments and external stakeholders, and prepare MoM with timely follow-up and reports.

Proficiency in MS Office, especially Excel and PowerPoint, and familiarity with AI-powered tools like Claude are highly valued for this role.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Ability to multitask, prioritize, and work independently.
• Strong attention to detail and follow-up skills.
• Comfortable using AI-powered productivity and business tools.

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules.
• Handle end-to-end business travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare accurate Minutes of Meetings (MoM) and follow up on action points.
• Manage vendor registration, onboarding, documentation, and coordination.
• Support sales and marketing operations, including data management, MIS, reporting, and coordination.
• Prepare Excel for billing-related documentation and coordinate with relevant teams for reimbursement.
• Create professional PowerPoint presentations, management reports, and business updates.
• Coordinate with internal departments and external stakeholders to ensure smooth execution of business activities.
• Maintain confidentiality of management information and ensure timely completion of tasks.
• Knowledge and practical working experience with AI tools, particularly Claude, preferred.

Skills

Calendar management

Travel arrangements

MoM preparation

Vendor onboarding

MIS reporting

Data management

Excel

PowerPoint

Coordination

Confidentiality

Claude AI

AI tools

Tools

Claude AI

Job description

Role & responsibilities

• Manage executive calendars, appointments, meetings, and schedules efficiently.


• Handle end-to-end business travel arrangements, including flights, hotels, transportation, and itineraries.


• Prepare accurate Minutes of Meetings (MoM) and follow up on action points to ensure timely closure.


• Manage vendor registration, onboarding, documentation, and coordination.


• Support sales and marketing operations, including data management, MIS, reporting, and coordination.


• Prepare Excel for billing-related documentation and coordinate with relevant teams for reimbursement.


• Create professional PowerPoint presentations (PPTs), management reports, and business updates.


• Coordinate with various internal departments and external stakeholders to ensure smooth execution of business activities.


• Maintain confidentiality of management information and ensure timely completion of assigned tasks.


• Knowledge and practical working experience with AI tools, particularly Claude, will be preferred.

Preferred candidate profile

• Excellent communication and interpersonal skills.


• Strong organizational and time-management abilities.


• Good proficiency in MS Office, especially Excel and PowerPoint.


• Ability to multitask, prioritize, and work independently.


• Strong attention to detail and follow-up skills.


• Comfortable using AI-powered productivity and business tools.