Executive Assistant To GMD

Kunvarji Group; Mumbai; On-site; INR 450,000 - 600,000; Full time

Job summary

Kunvarji Group in Mumbai is seeking an organized Executive Assistant to provide comprehensive administrative support to the management team. The role involves calendar management, travel arrangements, MoM preparation, vendor onboarding, and coordination across departments.

The ideal candidate has 2–5 years of experience, excels in MS Office, and can manage multiple tasks with attention to detail. Knowledge of Claude AI is a plus for this position.

Qualifications

• We are seeking a well-organized, proactive Executive Assistant to support the management team.
• 2–5 years of relevant experience as an Executive Assistant or similar role.
• Graduate degree required with strong admin and coordination skills.
• Experience with vendor onboarding and documentation is a plus.

Responsibilities

• Manage executive calendars, appointments, meetings, and schedules.
• Handle end-to-end travel arrangements (flights, hotels, transport, itineraries).
• Prepare MoM and follow up on action items for timely closure.
• Manage vendor onboarding, registration, documentation and coordination.
• Support sales and marketing operations, including MIS, reporting, and coordination.
• Prepare quotations, invoices, and billing-related documentation.
• Create PowerPoint presentations, management reports, and business updates.
• Coordinate with internal departments and external stakeholders for smooth execution.
• Maintain confidentiality of management information and ensure timely delivery of tasks.
• Knowledge of Claude AI is preferred.

Skills

Communication skills

Organizational skills

MS Office (Excel, PPT)

Multitasking

Attention to detail

AI productivity tools

Education

Graduate degree

Tools

Claude AI

Job description

Job Description:

Qualification: Graduate
Experience: 2-5
Location: Mumbai
Open Position: 1
Job Description

We are looking for a well-organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and business support to the management team.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and schedules efficiently.
• Handle end-to-end business travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare accurate Minutes of Meetings (MoM) and follow up on action points to ensure timely closure.
• Manage vendor registration, onboarding, documentation, and coordination.
• Support sales and marketing operations, including data management, MIS, reporting, and coordination.
• Prepare quotations, invoices, and billing-related documentation and coordinate with relevant teams.
• Create professional PowerPoint presentations (PPTs), management reports, and business updates.
• Coordinate with various internal departments and external stakeholders to ensure smooth execution of business activities.
• Maintain confidentiality of management information and ensure timely completion of assigned tasks.
• Knowledge and practical working experience with AI tools, particularly Claude, will be preferred.

Preferred Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Good proficiency in MS Office, especially Excel and PowerPoint.
• Ability to multitask, prioritize, and work independently.
• Strong attention to detail and follow-up skills.
• Comfortable using AI-powered productivity and business tools.