Executive Assistant

Treelife; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Treelife in Mumbai is seeking a proactive and organized Executive Assistant to manage calendars, travel, and project coordination. The ideal candidate will have 3–5 years of experience and must excel in multitasking and communication.

Responsibilities include managing the founders' schedules, maintaining operational data, and ensuring effective client communication. The role offers an opportunity for growth beyond traditional EA tasks in a dynamic environment.

Qualifications

• 3–5 years of experience in executive support or related roles.
• Strong multitasking and time-management skills.
• Excellent attention to detail and ability to track multiple tasks.

Responsibilities

• Manage founders’ calendars and schedule meetings.
• Coordinate travel bookings and logistics.
• Maintain operational data accuracy and CRM updates.
• Follow up with clients on meeting scheduling and documentation.
• Take Minutes of Meetings and track action items.

Skills

Project coordination

Calendar management

Data management

Communication skills

Organizational skills

Job description

Position to be hired for: Executive Assistant

Whom Are We Looking For?

A dynamic, highly organized individual who thrives in a fast-paced environment and wants to build a multi-faceted role. The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.

Key Responsibilities:

1. Calendar & Travel Management

• Manage founders’ calendars, schedule meetings, and prioritize engagements.
• Coordinate travel bookings, itineraries, and logistics.
• Anticipate conflicts and plan schedules proactively.

2. Operations & Data Management

• Maintain large sets of business/operational data with accuracy.
• Manage trackers, reports, and dashboards on Excel/Google Sheets.
• Ensure timely updates and data hygiene.
• Update and manage Sales CRM (lead status, pipeline stages, follow-ups).
• Prepare basic CRM reports and ensure tracking is up to date.

4. Client Communication & Follow-ups

• Coordinate with clients for meeting scheduling, reminders, and document follow-ups.
• Ensure professional and timely communication.

5. Project Coordination & Execution

• Track projects, timelines, and deliverables across teams.
• Follow up regularly to ensure closure of action items.

6. MoM & Documentation

• Take Minutes of Meetings, track action items, and ensure follow‑ups.
• Maintain organized records and documentation.

Key Skills and Competencies:

• Alteast 3–5 years of experience in executive support, project coordination, or related roles.
• Strong organizational, multitasking, and time‑management skills.
• Excellent attention to detail and ability to track multiple tasks simultaneously.
• Exceptional communication and interpersonal skills for cross‑functional collaboration.
• Curious, tech‑savvy, and proactive in exploring new tools and AI solutions for process improvement.
• Adaptable and comfortable taking ownership of tasks without waiting for direction.
• Eager to grow the role beyond traditional EA responsibilities.