Executive Assistant

Agp International Services; Mumbai; On-site; INR 420,000 - 600,000; Full time

Job summary

Agp International Services in Mumbai is seeking a competent Administrative & Executive Support professional to manage calendars, schedule meetings, and coordinate international calls across time zones. You will prepare reports, presentations, and recruitment dashboards while maintaining confidential records and candidate trackers.

You will also handle recruitment coordination with overseas clients, screen resumes, share shortlisted profiles, and follow up on documents and joining formalities.

Qualifications

• Excellent verbal and written communication skills.
• Ability to coordinate with overseas clients across time zones.
• Experience in overseas recruitment or manpower consultancy preferred.
• Detail-oriented with strong documentation handling.
• Proficient in MS Office (Excel, PowerPoint, Word).

Responsibilities

• Manage calendars, schedule meetings, and arrange international calls/interviews across different time zones.
• Prepare reports, presentations, and recruitment dashboards as required.
• Maintain confidential records, candidate trackers, and documentation.
• Coordinate with overseas clients regarding job requirements, interview schedules, and feedback.
• Screen resumes, shortlist profiles, and share them with clients after approval from the recruitment team.
• Follow-up with candidates for documents, availability, interview reminders, and joining formalities.
• Act as a communication bridge between Recruitment Manager, candidates, and international clients.
• Draft professional emails, interview invites, follow-up messages, and client updates.
• Handle queries related to recruitment process, job descriptions, or documentation.
• Collect, verify, and maintain candidate documents as per overseas hiring standards.
• Ensure compliance with visa requirements, medical checks, travel documents, and onboarding procedures.
• Maintain updated candidate files and ensure data accuracy.
• Prepare candidate trackers, MIS reports, and hiring status updates.
• Support bulk hiring drives, overseas client visits, recruitment events, and assessments.
• Coordinate travel arrangements, visa processing updates, and deployment schedules.

Skills

Strong communication skills

Excellent coordination

MS Office Suite

Time management

Multitasking

Overseas recruitment knowledge

Visa/documentation awareness

Job description

1. Administrative & Executive Support

• Manage calendars, schedule meetings, and arrange international calls/interviews across different time zones.
  
• Prepare reports, presentations, and recruitment dashboards as required.
  
• Maintain confidential records, candidate trackers, and documentation.
  

2. Recruitment Coordination

• Coordinate with overseas clients regarding job requirements, interview schedules, and feedback.
  
• Screen resumes, shortlist profiles, and share them with clients after approval from the recruitment team.
  
• Follow-up with candidates for documents, availability, interview reminders, and joining formalities.
  

3. Communication & Client Interaction

• Act as a communication bridge between Recruitment Manager, candidates, and international clients.
  
• Draft professional emails, interview invites, follow-up messages, and client updates.
  
• Handle queries related to recruitment process, job descriptions, or documentation.
  

4. Documentation & Compliance

• Collect, verify, and maintain candidate documents as per overseas hiring standards.
  
• Ensure compliance with visa requirements, medical checks, travel documents, and onboarding procedures.
  
• Maintain updated candidate files and ensure data accuracy.
  

5. Operational Support

• Prepare candidate trackers, MIS reports, and hiring status updates.
  
• Support bulk hiring drives, overseas client visits, recruitment events, and assessments.
  
• Coordinate travel arrangements, visa processing updates, and deployment schedules.

• Strong communication skills (verbal & written).
  
• Excellent coordination and follow-up abilities.
  
• High attention to detail and ability to work with sensitive information.
  
• Good knowledge of MS Office (Excel, PowerPoint, Word).
  
• Time-management and ability to multitask.
  
• Familiarity with overseas recruitment process, documentation, and visa requirements is an added advantage.
• Experience in overseas recruitment or manpower consultancy preferred.