Executive Assistant

Agp International Services; Chennai District; On-site; INR 400,000 - 560,000; Full time

Job summary

Agp International Services seeks a proactive Recruitment Coordinator to manage calendars, coordinate interviews across time zones, and prepare reporting dashboards. The role involves handling candidate documentation, liaising with overseas clients, and ensuring onboarding compliance.

You will screen resumes, share shortlisted profiles, draft client communications, and support bulk hiring drives. Strong MS Office skills and attention to detail are essential.

Qualifications

• Strong written and verbal communication across international stakeholders.
• Proven coordination and follow-up abilities with attention to detail.
• Familiarity with MS Office (Excel, PowerPoint, Word).

Responsibilities

• Manage calendars, schedule meetings across multiple time zones.
• Prepare reports, dashboards, and candidate trackers.
• Coordinate with overseas clients on job requirements and interview schedules.
• Screen resumes and share shortlisted profiles with clients after approval.
• Ensure visa, documentation, and onboarding processes meet overseas standards.
• Prepare MIS reports and assist with recruitment events and deployments.
• Draft professional emails and client updates; handle recruitment queries.

Skills

Communication skills

Coordination

Attention to detail

MS Office

Time management

Overseas recruitment

Manpower consultancy

Tools

MS Office

Job description

1. Administrative & Executive Support

• Manage calendars, schedule meetings, and arrange international calls/interviews across different time zones.
  
• Prepare reports, presentations, and recruitment dashboards as required.
  
• Maintain confidential records, candidate trackers, and documentation.
  

2. Recruitment Coordination

• Coordinate with overseas clients regarding job requirements, interview schedules, and feedback.
  
• Screen resumes, shortlist profiles, and share them with clients after approval from the recruitment team.
  
• Follow-up with candidates for documents, availability, interview reminders, and joining formalities.
  

3. Communication & Client Interaction

• Act as a communication bridge between Recruitment Manager, candidates, and international clients.
  
• Draft professional emails, interview invites, follow-up messages, and client updates.
  
• Handle queries related to recruitment process, job descriptions, or documentation.
  

4. Documentation & Compliance

• Collect, verify, and maintain candidate documents as per overseas hiring standards.
  
• Ensure compliance with visa requirements, medical checks, travel documents, and onboarding procedures.
  
• Maintain updated candidate files and ensure data accuracy.
  

5. Operational Support

• Prepare candidate trackers, MIS reports, and hiring status updates.
  
• Support bulk hiring drives, overseas client visits, recruitment events, and assessments.
  
• Coordinate travel arrangements, visa processing updates, and deployment schedules.

• Strong communication skills (verbal & written).
  
• Excellent coordination and follow-up abilities.
  
• High attention to detail and ability to work with sensitive information.
  
• Good knowledge of MS Office (Excel, PowerPoint, Word).
  
• Time-management and ability to multitask.
  
• Familiarity with overseas recruitment process, documentation, and visa requirements is an added advantage.
• Experience in overseas recruitment or manpower consultancy preferred.