Executive Assistant - UK Shift

Sheffield Haworth; Gurugram District; On-site; INR 400,000 - 800,000; Full time

Job summary

Sheffield Haworth in Gurugram is looking for an Executive Assistant to support diverse administrative needs across global teams. The successful candidate will work closely with consultants, manage schedules, and handle data efficiently.

Key traits include strong organisational skills, proficiency in MS Office, and the ability to multitask effectively. An ideal candidate will have 2+ years of experience preferably in a financial or recruitment background.

The role will require working hours from 12:30 to 21:30 IST.

Qualifications

• 2+ years of relevant experience in an administrative role, preferably in the Executive Search industry.
• Ability to effectively prioritise and meet deadlines.
• Proven outstanding organisational skills.

Responsibilities

• Support Executive Assistants and multiple teams with administrative needs.
• Manage calendar, schedule meetings, and prioritize commitments.
• Ensure accurate data management and reporting.

Skills

General administration support

Data management

MS Office suite

Organizational and time management skills

Problem-solving skills

Excellent communication

Multi-tasking abilities

Education

Graduate

Tools

CRM

Excel

Word

PowerPoint

Outlook

Job description

The Role

The role will be supporting other Executive Assistants and associates across the locations. All our teams are global and work closely with our practices in our global offices, so there will be close interaction with these overseas offices. The Executive Assistant’s role is to assist the other EA’s and multiple teams with all their administrative and operational needs.

Position Profile

The successful candidate will ideally be a graduate and first or second job holder with administrative and operational experience, preferably gained from within a financial or recruitment background.

Administration & Operational Areas

• General administration support according to office and desk requirements.
• Working on backend work related to resume formatting, recording data in internal database, preparing trackers in Excel etc. with utmost proficiency and accuracy.
• Assisting other EA’s in preparing client material, including typing and formatting all required documents into the company style.
• Calendar management – scheduling meetings and diary rescheduling.
• Planning, coordinating, and ensuring that the consultant’s calendar is followed and respected. Provides "gatekeeper" and "gateway" role with both internal & external stakeholders.
• Working closely and effectively with the consultants to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Occasional minute taking for meetings.
• Supporting other members of the administration function willingly and effectively.
• Providing a bridge for smooth communication between the stakeholders.

Organizational Skills

• Effectively prioritises and meets deadlines.
• Quickly and accurately meets team and company requirements.

Data Management

• Ensuring that all data is saved efficiently and accessibly in internal database in line with business standards.
• Ensuring the desk complies with internal database minimum standards and encouraging its use for efficient execution of mandates.
• Ensures all relevant data is efficiently and correctly recorded on CRM, Outlook or the office files as appropriate.

IT Skills

Excellent IT skills, including advanced knowledge of:

• MS Office suite – Word, Excel, PowerPoint, Outlook.
• Database – Experience of using a database.
• Typing – Accurate touch‑typing skills.

Ethics

• Proactively seeks new areas of opportunity.
• Is adaptable, flexible and displays a willing approach.
• Takes pride in consistently achieving the highest standard regardless of task.

Attributes

• Experience: 2+ years of relevant experience preferably in Executive Search Industry.
• Bright, articulate (both oral and written) and well presented.
• Outstanding organisational and time management skills.
• Strong organisational, project management and problem‑solving skills with impeccable multi‑tasking abilities.
• Ability to archive and assimilate information quickly.
• Microsoft Office skills, with an ability to become familiar with firm‑specific programs and software.
• Strong attention to detail.
• Well organised with a calm, unflappable temperament.
• High energy and work ethic, team player.

Proposed work hours: 12:30‑21:30 Hrs. IST in UK time zone.

We are proud to be an equal opportunity and disability‑confident, committed employer.