Executive Assistant

iConsultera; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

iConsultera seeks an experienced Executive Assistant to support its executive team with high-level administration, calendar management across time zones, and confidential handling of information. You will coordinate complex schedules and communications in a fast-paced, global environment.

The role demands strong organizational skills, proactive communication, and the ability to draft professional correspondence, manage meetings, and coordinate international events.

Qualifications

• 2 years of experience as an Executive Assistant
• Bachelor’s degree in Business Administration, International Relations, or a related field
• Proven experience as an Executive Assistant, preferably with international exposure
• Strong organizational and time management skills with the ability to meet deadlines
• Excellent written and verbal English communication; additional languages are a plus
• Proficiency with productivity tools and online collaboration platforms
• Ability to adapt to different cultures and work across diverse teams
• Exceptional attention to detail and discretion with confidential information

Responsibilities

• Manage executive calendars, scheduling meetings, conferences, and events across multiple time zones
• Anticipate conflicts and resolve scheduling issues to maximize executive time
• Draft and prepare professional correspondence, emails, reports, and presentations
• Manage incoming/outgoing communications, screening and prioritizing emails and calls
• Maintain confidentiality and handle sensitive information with discretion
• Arrange and coordinate meetings, including logistics, agendas, and materials
• Prepare meeting minutes and follow up on action items, ensuring timely delivery
• Coordinate international conferences and events, including vendor management and participant coordination
• Liaise with executives and international stakeholders including clients and partners
• Conduct research on international markets and industry trends to support decision-making
• Assist with language translation/interpretation as needed
• Undertake special projects with flexibility and adaptability

Skills

Calendar management

Executive support

Communications

Attention to detail

Confidentiality

Multilingual

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Calendar management software

Job description

Job Title

Executive Assistant

Location

Ahmedabad, Gujarat

Shift Time

UK Shift (2:00 PM to 11:00 PM Monday-Friday)

Overall purpose of this job

iConsultera is seeking candidates as “Executive Assistant” with a strong international background to provide high-level administrative support to our executive team. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced and dynamic environment. This role requires a proactive and resourceful individual who can anticipate the needs of executives, manage complex calendars, and handle sensitive information with utmost confidentiality.

Key Responsibilities

• Manage executive calendars, scheduling meetings, conferences, and events across multiple time zones.
• Anticipate conflicts and proactively resolve scheduling issues to ensure efficient use of executive time.
• Draft and prepare professional correspondence, emails, reports, presentations, and other documents for executive review and distribution.
• Manage incoming and outgoing communications, including screening and prioritizing emails, phone calls, and inquiries.
• Maintain confidentiality and handle sensitive information with discretion and professionalism, including organizational database and document management systems
• Arrange and coordinate internal and external meetings, including logistics, agendas, presentations, and materials.
• Prepare meeting minutes, follow-up on action items, and ensure timely completion of deliverables.Organize and support international conferences, seminars, and business events, including venue selection, vendor management, and participant coordination.
• Act as a point of contact and liaison between executives and international stakeholders, including clients, partners, and government officials.
• Conduct research and gather information on international markets, industry trends, and cultural practices to support executive decision-making.
• Assist with language translation and interpretation as needed during international meetings and interactions.
• Undertake special projects and assignments as directed by executives, demonstrating flexibility and adaptability.

Required Skills

• 2 Years of Experience as an Executive Assistant.
• Bachelor’s degree in Business Administration, International Relations, or a related field.
• Proven experience as an Executive Assistant, preferably with international exposure.
• Strong organizational and time management skills, with the ability to prioritize tasks and meeting deadlines.
• Excellent communication skills, both written and verbal, with fluency in English and proficiency in additional languages preferred.
• Proficient in using productivity tools, such as Microsoft Office Suite, calendar management software, and online collaboration platforms.
• Ability to adapt to different cultures, understand international business etiquette, and work effectively across diverse teams.
• Exceptional attention to detail and ability to maintain confidentiality.