Executive Assistant

Shapoorji Pallonji Group; Mumbai; Presencial; INR 1.200.000 - 1.800.000; Jornada completa

Descripción de la vacante

Shapoorji Pallonji Group is seeking a discreet and highly organised Executive Secretary to support our CXOs at Colaba. You will manage calendars, prepare briefs, coordinate travel, and keep sensitive information secure so the leadership can focus on strategic priorities.

You will liaise with board members, investors and partners, draft correspondence, and produce presentations and reports. A senior secretarial background with strong English, MS Office and scheduling tools is essential, along

Formación

• Bachelor's degree in Business Administration or related field.
• 10+ years as an Executive Secretary or Assistant, with 3+ CXO-level leaders.
• Excellent written and spoken English.
• Proficiency in MS Office / Google Workspace and scheduling tools.
• Strong judgment, integrity and attention to detail.
• Ability to multitask and stay composed under pressure.
• Flexible hours based on CXO schedule.

Responsabilidades

• Calendar management and travel coordination.
• Confidential data handling and record management.
• Stakeholder management and correspondence tracking.
• Prepare presentations, reports and expense processing.

Conocimientos

MS Office

Google Workspace

Scheduling tools

English proficiency

Educación

Bachelor's degree in Business Administration

Herramientas

Board management software

Descripción del empleo

Role : Executive Secretary

Location: Colaba

Role Summary

We are seeking a discreet, organised Executive Secretary to manage all secretarial functions for our CXO. You will keep the CXOs schedule, information and relationships running smoothly, so they can focus on leading the business.

Key Responsibilities

• Calendar management: Manage the CXOs calendar, resolve conflicts, prioritise meetings, and prepare daily briefs and pre-reads. Coordinate travel, itineraries and events.
• Confidential data management: Handle sensitive financial, HR, legal and strategic information with strict discretion. Maintain secure, well-organised physical and digital records, including board papers and minutes.
• Stakeholder management: Act as the first point of contact for board members, investors, clients, partners and the leadership team. Screen calls and emails, draft correspondence, and track follow-ups on the CXO's commitments.
• General support: Prepare presentations and reports, process expenses, and support special projects.

Requirements

• Bachelor's degree in Business Administration or a related field
• 10+ years as an Executive Secretary or Assistant, with at least 3 supporting C-suite leaders
• Excellent written and spoken English
• Proficiency in MS Office / Google Workspace and scheduling tools
• Strong judgement, integrity and attention to detail
• Ability to multitask and stay composed under pressure
• Flexibility with hours based on the CXO's schedule