Executive Assistant

Mobhero; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Mobhero in Mumbai, India is seeking an experienced Executive Assistant to support the founders by managing calendars, communications, meetings, travel, and daily business coordination. The role demands confidentiality, strong organization, and a proactive approach in a fast-paced startup environment.

You will coordinate with leadership, clients, partners, and vendors; prepare agendas and MoMs; develop executive dashboards and reports; and assist in strategic initiatives and special projects as

Qualifications

• Bachelor's degree in business/management or related field.
• 4+ years of experience supporting founders or senior leadership.
• Experience in AdTech, MarTech, Digital Marketing, Technology, Start-up or similar high-growth environments is preferred.

Responsibilities

• Calendar schedule management for founders and key meetings.
• Prioritize and organize meetings based on business needs.
• Coordinate with leadership teams, clients, partners, and vendors.
• Prepare agendas, presentations, and meeting minutes (MoMs).
• Develop executive dashboards, reports, and summaries.
• Support business planning, data compilation and research.
• Coordinate domestic and international travel arrangements.

Skills

MS Office

Google Workspace

Presentation tools

Communication

Organizational skills

Multitasking

Stakeholder management

Confidentiality

Problem-solving

Education

Bachelor's degree in Business Administration / Management / Communications

Tools

MS Office

Google Workspace

Presentation software

Job description

Job Details

• Job Title: Executive Assistant
• Location: Mumbai, Maharashtra, India
• Job Type: Full time
• Experience: 4+ years

Job Summary

Role Overview The Executive Assistant will serve as a key support partner to the Founders, managing schedules, communications, meetings, follow-ups, and business coordination activities. The role requires exceptional organizational skills, confidentiality, business acumen, and the ability to operate effectively in a fast-paced environment.

Responsibilities

• Calendar Schedule Management - Manage and coordinate the Founders calendars, appointments, meetings, and travel schedules.
• Prioritize and organize meetings based on business requirements.
• Ensure efficient time management and scheduling of critical discussions.
• Stakeholder Coordination - Act as a liaison between the Founders and internal/external stakeholders.
• Coordinate with leadership teams, clients, partners, and vendors on behalf of the Founders.
• Ensure timely follow-ups and closure of action items.
• Meeting Management - Prepare agendas, presentations, minutes of meetings (MoMs), and action trackers.
• Monitor progress on key action points and ensure timely completion.
• Assist in organizing leadership meetings, reviews, and strategic discussions.
• Business Operational Support - Support the Founders in business planning, reporting, data compilation, and research activities.
• Prepare business reports, presentations, dashboards, and executive summaries.
• Assist in special projects and strategic initiatives as assigned.
• Travel Event Coordination - Manage domestic and international travel arrangements, including flights, hotels, visas, and itineraries.
• Coordinate leadership events, conferences, and external engagements.
• Documentation Confidentiality - Maintain confidential records, documents, contracts, and business correspondence.
• Ensure sensitive information is handled with the highest level of discretion and professionalism.

Qualifications

• Bachelors degree in Business Administration, Management, Communications, or related field.
• 38 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or similar role.
• Prior experience supporting Founders, CXOs, Directors, or Senior Leadership teams will be preferred.
• Experience in AdTech, MarTech, Digital Marketing, Technology, Start-up, Consulting, or similar high-growth environments will be an added advantage.

Key Skills

• MS Office
• Google Workspace
• Presentation tools
• Communication
• Organizational skills
• Multitasking
• Stakeholder management
• Confidentiality
• Problem-solving

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.