Executive Secretary

Infrastructure Development Corporation Karnataka; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Infrastructure Development Corporation Karnataka is seeking an Executive Assistant to support the CEO and senior leadership. You will manage the CEO's calendar, coordinate meetings, draft correspondence, and prepare presentations to facilitate strategic decisions.

The role requires excellent organizational and multitasking abilities, strong written and verbal communication, and discretion in handling confidential information.

Qualifications

• Excellent organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Ability to work independently, maintain confidentiality, and handle pressure.

Responsibilities

• Provide high-level secretarial and administrative support to the CEO.
• Manage and maintain the CEO's calendar, including scheduling meetings and conference calls.
• Coordinate internal and external meetings, ensuring materials and arrangements are prepared.
• Draft, review, and manage correspondence, emails, reports, and presentations.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Maintain confidentiality while handling sensitive information and communications.
• Organize and maintain office files, documents, and records in an efficient manner.
• Coordinate with departments to ensure smooth office operations.
• Prepare meeting agendas, minutes, action points, and follow-ups.
• Assist in organizing internal events, reviews, and official visits.

Skills

Organization

Multitasking

Communication

Confidentiality

Pressure handling

Tools

MS Office

Job description

We are looking for a proactive and highly organized Executive Assistant to support the CEO and senior leadership team. The ideal candidate will have strong secretarial experience, excellent communication skills, and the ability to manage multiple priorities with efficiency and professionalism.

Key Responsibilities

Executive Support

• Provide high-level secretarial and administrative support to the CEO.
• Manage and maintain the CEOs calendar, including scheduling appointments, meetings, and conference calls.
• Coordinate internal and external meetings, ensuring all materials and arrangements are prepared.
• Draft, review, and manage correspondence, emails, reports, and presentations.

Office & Communication Management

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Maintain confidentiality while handling sensitive information and communications.
• Organize and maintain office files, documents, and records in an efficient manner.
• Coordinate with departments to ensure smooth office operations.

Meeting & Event Coordination

• Prepare meeting agendas, minutes, action points, and follow-ups.
• Assist in organizing internal events, reviews, and official visits.

Required Skills & Competencies

• Excellent organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Ability to work independently, maintain confidentiality, and handle pressure.