Executive Assistant

Dot & Key Skincare; Kolkata District; On-site; INR 1,500,000 - 2,800,000; Full time

Job summary

Dot & Key Skincare in Kolkata is seeking an experienced Executive Assistant to provide strategic and administrative support to senior leadership. The role requires high levels of organization, proactive execution, and confidentiality to drive key business initiatives.

You will manage calendars, coordinate cross-functional priorities, prepare presentations and reports, arrange travel, and ensure timely follow-ups, contributing to flawless execution in a fast-growing skincare company.

Qualifications

• Bachelor's or Master's degree in any discipline.
• 5–10 years of EA/Administrative support to CXOs or senior leadership.
• Experience in high-growth organizations preferred.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage end-to-end calendar planning, meeting schedules, travel arrangements, and daily priorities for senior leadership.
• Coordinate internal and external meetings, prepare agendas, capture Minutes of Meeting (MoMs), and track closure of action items.
• Act as the primary liaison between leadership and cross-functional teams to ensure timely execution of business priorities.
• Prepare presentations, reports, dashboards, MIS, and business documents for leadership reviews.
• Drive follow-ups with internal and external stakeholders to ensure timely completion of key deliverables.
• Manage travel bookings, expense reimbursements, and administrative requirements.
• Handle confidential information, correspondence, and sensitive business documents with complete discretion.
• Coordinate leadership events, town halls, and cross-functional meetings as required.
• Identify opportunities to improve administrative processes and enhance operational efficiency.

Skills

Organization

Communication

Stakeholder mgmt

Discretion

Office Suite

Education

Bachelor's/Master's

Tools

MS Office

Google Workspace

Job description

Job Title: Executive Assistant

Location: Kolkata (Onsite - Work from Office)

About the Role:

We are looking for a highly organized, proactive, and execution-driven Executive Assistant to provide strategic and administrative support to senior leadership. The role will be responsible for managing calendars, coordinating cross-functional priorities, driving timely follow-ups, and ensuring seamless execution of key business initiatives while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities:

• Manage end-to-end calendar planning, meeting schedules, travel arrangements, and daily priorities for senior leadership.
• Coordinate internal and external meetings, prepare agendas, capture Minutes of Meeting (MoMs), and track closure of action items.
• Act as the primary liaison between leadership and cross-functional teams to ensure timely execution of business priorities.
• Prepare presentations, reports, dashboards, MIS, and business documents for leadership reviews.
• Drive follow-ups with internal and external stakeholders to ensure timely completion of key deliverables.
• Manage travel bookings, expense reimbursements, and administrative requirements.
• Handle confidential information, correspondence, and sensitive business documents with complete discretion.
• Coordinate leadership events, town halls, and cross-functional meetings as required.
• Identify opportunities to improve administrative processes and enhance operational efficiency.

Preferred Skills & Know-how:

• Strong organizational, planning, and multitasking abilities.
• Excellent verbal and written communication skills.
• Strong stakeholder management and follow-up capabilities.
• High level of ownership, confidentiality, and attention to detail.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.

Experience Requirements:

• Bachelor's / Masters degree in any discipline.
• 5 - 10 years of experience as an Executive Assistant, or Administrative Assistant supporting CXOs or senior leadership.
• Prior experience in high-growth organizations will be preferred.