Executive Assistant

Dot & Key; Kolkata District; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Dot & Key in Kolkata seeks an Executive Assistant to provide strategic and administrative support to senior leadership. You will manage calendars, coordinate cross-functional priorities, and drive follow-ups with discretion.

The role requires strong organizational skills, excellent communication, and proficiency in MS Office and Google Workspace, with 5–10 years of experience in high-growth environments. Bachelor's or Master's degree preferred, and experience supporting CXOs is ideal.

Qualifications

• Bachelor's or Master's degree in any discipline.
• 5–10 years of experience as an Executive Assistant or Administrative Assistant supporting CXOs or senior leadership.
• Prior experience in high-growth organizations preferred.

Responsibilities

• Manage end-to-end calendar planning, meeting schedules, travel arrangements, and daily priorities for senior leadership.
• Coordinate internal and external meetings, prepare agendas, capture Minutes of Meeting (MoMs), and track closure of action items.
• Act as the primary liaison between leadership and cross-functional teams to ensure timely execution of business priorities.
• Prepare presentations, reports, dashboards, MIS, and business documents for leadership reviews.
• Drive follow-ups with internal and external stakeholders to ensure timely completion of key deliverables.
• Manage travel bookings, expense reimbursements, and administrative requirements.
• Handle confidential information, correspondence, and sensitive business documents with complete discretion.
• Coordinate leadership events, town halls, and cross-functional meetings as required.
• Identify opportunities to improve administrative processes and enhance operational efficiency.

Skills

Calendar management

Coordination

Follow-ups

Communication

Stakeholder management

Confidentiality

MS Office

Google Workspace

Education

Bachelor's or Master's degree

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Executive Assistant

Location: Kolkata (Onsite - Work from Office)

About the Role:

We are looking for a highly organized, proactive, and execution-driven Executive Assistant to provide strategic and administrative support to senior leadership. The role will be responsible for managing calendars, coordinating cross-functional priorities, driving timely follow-ups, and ensuring seamless execution of key business initiatives while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities:

• Manage end-to-end calendar planning, meeting schedules, travel arrangements, and daily priorities for senior leadership.
• Coordinate internal and external meetings, prepare agendas, capture Minutes of Meeting (MoMs), and track closure of action items.
• Act as the primary liaison between leadership and cross-functional teams to ensure timely execution of business priorities.
• Prepare presentations, reports, dashboards, MIS, and business documents for leadership reviews.
• Drive follow-ups with internal and external stakeholders to ensure timely completion of key deliverables.
• Manage travel bookings, expense reimbursements, and administrative requirements.
• Handle confidential information, correspondence, and sensitive business documents with complete discretion.
• Coordinate leadership events, town halls, and cross-functional meetings as required.
• Identify opportunities to improve administrative processes and enhance operational efficiency.

Preferred Skills & Know-how:

• Strong organizational, planning, and multitasking abilities.
• Excellent verbal and written communication skills.
• Strong stakeholder management and follow-up capabilities.
• High level of ownership, confidentiality, and attention to detail.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.

Experience Requirements:

• Bachelor's / Masters degree in any discipline.
• 5 - 10 years of experience as an Executive Assistant, or Administrative Assistant supporting CXOs or senior leadership.
• Prior experience in high-growth organizations will be preferred.