Executive Assistant

Nextgen Business Support Services Pvt. Ltd.; Kolkata District; On-site; INR 350,000 - 520,000; Full time

Job summary

NextGen Business Support Services Pvt. Ltd. in Kolkata is seeking an Executive Assistant to provide administrative and operational support to senior management. The role involves managing schedules, coordinating meetings, and handling communication with a focus on confidentiality and efficiency.

The ideal candidate will have 2–4 years of EA/PA experience, strong MS Office/Google Workspace skills, and a proactive, detail-oriented mindset to ensure smooth day-to-day coordination across departments.

Qualifications

• Graduate in any discipline.
• 2–4 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role.
• Experience working with senior management preferred.
• Strong proficiency in MS Office / Google Workspace, especially Excel and PowerPoint.

Responsibilities

• Manage calendars, appointments, meetings, and schedules of senior management.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Prepare meeting agendas, MOMs, presentations, reports, and official documents.
• Handle emails, calls, correspondence, and other communication on behalf of management.
• Maintain and organize confidential documents and records.
• Coordinate with different departments to track pending tasks and deliverables.
• Follow up with team members and stakeholders on management instructions.
• Prepare MIS reports, presentations, and management updates as required.
• Assist in travel planning, bookings, and other administrative arrangements.

Skills

Communication

Organizational skills

Time management

Multitasking

Education

Graduate

Tools

MS Office

Google Workspace

Excel

PowerPoint

Job description

Company: NextGen Business Support Services Pvt. Ltd.

Department: Management / Administration

Job Type: Full-Time

Location: Kolkata

Experience: 2–4 Years

Job Summary

We are looking for a highly organized and proactive Executive Assistant (EA) to provide administrative and operational support to senior management. The candidate will be responsible for managing schedules, coordinating meetings, handling communication, preparing reports, maintaining confidential information, and ensuring smooth day-to-day coordination.

Key Responsibilities

• Manage calendars, appointments, meetings, and schedules of senior management.
  
• Coordinate internal and external meetings and ensure timely follow-ups.
  
• Prepare meeting agendas, MOMs, presentations, reports, and official documents.
  
• Handle emails, calls, correspondence, and other communication on behalf of management.
  
• Maintain and organize confidential documents and records.
  
• Coordinate with different departments to track pending tasks and deliverables.
  
• Follow up with team members and stakeholders on management instructions.
  
• Prepare MIS reports, presentations, and management updates as required.
  
• Assist in travel planning, bookings, and other administrative arrangements.
  
• Maintain a proper record of important meetings, commitments, and deadlines.
  
• Support management in special projects and business-related activities.
  
• Ensure timely completion and follow-up of tasks assigned by senior management.
  
• Handle sensitive and confidential information with discretion.
  

Required Qualifications & Experience

• Graduate in any discipline.
  
• 2–4 years of experience as an Executive Assistant, Personal Assistant, Management Coordinator, or similar role.
  
• Experience working with senior management will be preferred.
  
• Strong proficiency in MS Office / Google Workspace , especially Excel and PowerPoint.
  

Required Skills

• Excellent verbal and written communication skills.
  
• Strong organizational and time-management skills.
  
• Good follow-up and coordination abilities.
  
• Professional personality and presentation.
  
• Strong attention to detail.
  
• Ability to multitask and prioritize work.
  
• Good problem-solving and decision-making skills.
  
• Ability to maintain confidentiality.
  
• Proactive and responsible approach.
  
• Strong interpersonal and stakeholder-management skills.
  

Key Performance Indicators (KPIs)

• Timely completion of management-related tasks.
  
• Effective calendar and meeting management.
  
• Timely follow-up on assigned action points.
  
• Accuracy of reports, presentations, and documentation.
  
• Effective coordination between management and departments.
  
• Confidentiality and proper handling of sensitive information.
  
• Overall efficiency and responsiveness in supporting management.
  

Salary: As per company standards and candidate's experience.