Executive Assistant (Founder’s Office)

RAPSYS TECHNOLOGIES PTE LTD; Mumbai City; On-site; INR 400,000 - 650,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE LTD in Mumbai seeks a proactive Executive Assistant to support the Founder with calendar management, meetings, and scheduling.

You will handle emails, coordinate with internal and external stakeholders, and assist with personal tasks while maintaining strict confidentiality.

The role requires excellent MS Office and Google Workspace skills, strong organizational abilities, and a proactive ownership mindset.

Qualifications

• Graduate in any field.
• Strong organizational and coordination skills.
• Excellent verbal and written communication.
• Proactive approach with ability to think ahead.
• Confidential handling of sensitive information.
• Willingness to learn and take initiative.

Responsibilities

• Manage the Founder’s calendar, meetings, and scheduling efficiently.
• Handle email management and ensure timely follow-ups.
• Coordinate with internal and external stakeholders on behalf of the Founder.
• Assist with personal tasks including banking and administrative coordination.
• Track pending tasks and ensure timely closure and updates.
• Prepare basic reports, documents, and trackers using Excel and Word.
• Support in travel planning, appointments, and day-to-day operational coordination.
• Maintain strict confidentiality while handling sensitive information.
• Ensure smooth communication and coordination across teams.

Skills

Calendar management

Email management

Stakeholder coordination

Communication skills

MS Office

G Workspace

Multi-tasking

Discretion & confidentiality

Proactive mindset

Ownership mindset

Time management

Education

Graduate degree

Tools

MS Office

G Workspace

Job description

Key responsibilities

• Manage the Founder’s calendar, meetings, and scheduling efficiently.
• Handle email management and ensure timely follow-ups.
• Coordinate with internal and external stakeholders on behalf of the Founder.
• Assist with personal tasks including banking and administrative coordination.
• Track pending tasks and ensure timely closure and updates.
• Prepare basic reports, documents, and trackers using Excel and Word.
• Support in travel planning, appointments, and day-to-day operational coordination.
• Maintain strict confidentiality while handling sensitive information.
• Ensure smooth communication and coordination across teams.

Skills/Qualifications

• Graduate in any field.
• Strong organizational and coordination skills.
• Excellent verbal and written communication skills.
• Proactive approach with the ability to think ahead and act quickly.
• Advanced proficiency in MS Office, G Workspace.
• Ability to multitask and manage priorities effectively.
• High level of professionalism and confidentiality.
• Positive attitude and willingness to learn.
• Quick learner with a strong ownership mindset.
• Excellent time management and organizational skills.
• Passionate, enterprising, resilient, persevering and a ‘never give up’ attitude.
• Going beyond the call of duty, willingness to learn and take initiative.
• Years of experience are not a strict criterion. We are open to candidates who are proactive, eager to grow, and capable of handling responsibilities efficiently.